Financial Document Monitoring (SAP Library - Documentary Payments (SD-FT-LOC))

Financial Document Monitoring

Use

This function creates lists of financial documents and Sales and Distribution (SD) documents that are linked to financial documents. Use these lists to track financial documents and their associated SD documents. For example, you can create a list of financial documents that will expire in the next two months.

Features

Using selection criteria you define, this function can create the following types of lists:

Financial documents (financial document master records currently in the system)

Blocked documents (SD documents blocked due to discrepancies with financial documents)

Assigned documents (SD documents with financial documents assigned)

Refresh Function

The Refresh status button in the Monitoring section of the Cockpit for Documentary Payments checks the status of all financial documents that were selected for a variant. The refresh function controls the color of the traffic signals.

The meaning of the traffic signal colors is as follows:

Financial Documents Maintained in the System

Signal color	Status	Description
Red light	Z	Financial documents exist that have been closed and released for reorganization (archiving).
Yellow light	B, C, E	Financial documents exist whose status has one of the following characteristics: Document is incomplete Document has been advised (LOC has been sent to the exporter) Changes to the document have been requested
Gray light	A	Financial documents exist whose status is "created".
Green light	D	All documents have been released and are available.

Blocked Financial Documents

Red light	Blocked documents exist.
Green light	No blocked documents exist.

Activities

You execute these functions from the Monitoring section of the Cockpit for Documentary Payments.

From the assigned documents and financial documents lists, you can display SD and modify data in financial documents by clicking on the document number. From the blocked documents list, you can change SD documents and, if authorized, release blocks.