Assignment of Financial Documents to SD Documents 

Use

This function links sales orders or deliveries with a financial document. Once the documents are linked, the system verifies that the data in the Sales and Distribution (SD) documents complies with the terms of the financial document.

Integration

Integration with the Sales Order

In a sales order, you can assign a financial document at the header level or at the item level:

Item-level assignments override header-level assignments. Therefore, you can also assign a financial document at the header level and then assign selected items to different financial documents.

Suppose you assign financial document A to a five-item sales order at the header level. You could then assign financial document B to items 10 and 20 and financial document C to item 30 while financial document A remains assigned to items 40 and 50.

Integration with the Delivery

In a delivery, you can assign a financial document only at the header level. Thus the entire delivery is assigned to one financial document.

In one delivery, you may combine sales orders that use financial documents only if every item in each sales order has the same financial document assigned to it.

You cannot combine sales orders with different financial documents in one delivery.

Prerequisites

To assign a financial document to an SD document, the financial document must exist in the system. You can assign an inactive financial document to an SD document, but the system will block transactions involving that SD document until the assigned financial document is active.

Features

After you assign a financial document to SD documents, the system does the following:

Suppose you have a financial document with a value of USD 100,000. The system checks that the value of the sales order items assigned to this financial document does not exceed USD 100,000. The system also checks that the delivery date is before the financial document’s validity end date.

For example, if the value of a sales order is USD 100,000 and the value of the assigned financial document is USD 150,000, the system subtracts the sales order value from the financial document, leaving a balance of USD 50,000. The remaining amount may be used for other foreign trade transactions.

Suppose you have a financial document with a value of USD 50,000 and an allowed overdraw of 10%. If the value of the associated sales order is USD 100,000, the system will block the sales order because its value exceeds the financial document’s value.

Authorized users can release blocks by using the Credit Management component.

To view a list of the checks the system has performed between the sales order and the financial document assigned to it, choose Fin. docs on the Billing documents screen of the sales order.