Self-billing Procedure 

Use

The self-billing procedure allows you to settle shipment costs without needing to receive an invoice. In addition to the option of receiving an invoice from the service agent for the transportation services rendered, you can also have the service agent create a credit memo. In this case, the shipment costs calculated are forwarded directly to FI. The payment is then checked by the payee.

Whether or not this self-billing procedure is used depends upon the agreement with the service agent.

The advantages of this procedure are:

The following graphic shows the self-billing procedure:

 

Integration

The self-billing procedure is integrated into Purchasing as an automatic goods receipt settlement or ERS procedure (ERS = Evaluated Receipt Settlement).

Prerequisites

The basic prerequisite for automatic settlement of shipment costs is reference to an existing purchase order.

The purchasing department can mark the vendor as subject to ERS in the vendor master record. If a vendor is marked as subject to ERS, then the ERS indicator is proposed for every purchase item in a purchase order created with this vendor. The purchaser can delete the ERS indicator proposed in a purchase item.

Features

In the self-billing procedure, a distinction is made between

For individual credit memos, a separate credit memo is created for each shipment cost document and service agent. In a collective credit memo, all shipment cost documents for a service agent are taken into account for the period specified.

Settlement with the service agent is usually carried out at regular intervals. The length of this period depends on the agreement with the forwarding agent. The settlement periods can be set flexibly within the ERS procedure.

Printing the log and the credit memo

The system creates a log during the ERS procedure. It lists:

Depending on the restrictions entered, all purchasing items intended for ERS, but which could not be settled, are displayed here along with the reason for the failure.

If you have completed a procedure manually, you should exclude it from the ERS procedure so that it is not listed again every time the procedure is carried out automatically. To do this, carry out automatic goods issue settlement in test mode online, select the item and choose Exclude from ERS.

Depending on the restrictions entered, all purchasing items for which settlement has been successfully carried out (or would be carried out - if you are working in test mode) are displayed here.

During settlement for shipment costs, not only the log, but also the credit memo is issued as output by the system.