Purchase Order Determination 
Purchase Order Determination
Use
Forwarding to financial accounting for the creation of accruals requires a service entry. Every service entry sheet is based on a purchase order. Determining this purchase order is the first stage for forwarding to FI and therefore the first stage required for carrying out settlement.
Integration
The purchase order is created in Purchasing.
Prerequisites
This purchase order must first be created in Purchasing. Important criteria for the purchase order are:
You must create the purchase order for a service agent. The purchase order can be valid for the following periods:
In Customizing the purchasing organization, the purchasing group and the plant must be assigned to the corresponding transportation planning point and the shipment cost type. You make these settings in the IMG. Choose Logistics Execution
® Transportation ® Shipment costs ® Settlement ® Assign purchasing data.Features of the Purchase Order
The purchase order must have the following characteristics:
Purchase order header
Company code |
Company code for transportation planning point of the shipment cost item |
Purchasing organization |
from shipment cost item |
Purchasing group |
from shipment cost item |
Document currency |
from shipment cost item |
Vendor |
Transportation service agent from shipment item |
Invoicing party |
Invoicing party from shipment cost item |
Run time start/end |
If these times are specified, then the settlement date of the shipment cost item must fall within this period |
Purchasing item
Plant |
from shipment cost item |
Purchase item category |
Service |
Account assignment category |
Not blank |
Delivery date |
The settlement date of the shipment cost item must fall within this period |
Final invoice indicator |
Not set |
Block indicator |
Not set |
The shipment cost items must have status account assigned. In other words, G/L account determination and assignment for cost accounting must have been carried out already.
Features
If an invalid purchase order exists, the system determines the purchase order during forwarding to FI.
See also:
Transferring Shipment Costs to Accounting