Creating Shipment Cost Documents with Work Lists (SAP Library

Creating Shipment Cost Documents with Work Lists

Prerequisites

The work list allows you to create several shipment cost documents simultaneously. A comprehensive range of shipment selection criteria exist to help you create the work list.

The selection screen gives you a range of criteria to choose from. To get a better overview of this screen and to make maintenance easier, you can define selection variants in Customizing. In the IMG, choose: Logistics Execution ® Transportation ® Shipment costs ® Shipment cost document ® Selection variants for shipment cost list and work list. This is where you define the selection variants for the work list for shipment cost creation.

Before you create a shipment cost document, the following settings must be made in Customizing:

The number ranges must be defined for shipment costs.
The shipment cost types and item categories must be defined and assigned.
For each shipment type, you must define the relevance for shipment costs of the header, leg, border crossing point and load transfer point.
You can assign shipment cost types to the shipment costs. These shipment costs are then proposed during creation of the shipment cost documents.

You make these settings in Customizing. Choose: Logistics Execution ® Transport ® Shipment costs ® Shipment cost document and select the IMG activity you require.

To create a shipment cost document for a shipment or a shipment stage, the shipment must have the overall status required in the definition of the shipment cost type. It must also have a ‘planned’ transportation status.

Procedure

To create a work list online:

Choose Logistics ® Logistics Execution ® Transportation.

Choose Shipment ® Shipment costs.
Choose Shipment costs ® Shipment cost worklists ® Create online

You branch to a selection screen.

Enter your selection criteria and choose Execute.

To create a work list in batch immediately:

Choose Logistics ® Logistics Execution ® Transportation.

Choose Shipment ® Shipment costs.
Choose Shipment costs ® Shipment cost worklists ® Create batch

You reach a screen where you can choose the selection variants.

The system proposes standard selection variants and selection variants that have been defined in Customizing. You can still change the selection variants here but you cannot create any new ones. You can create new selection variants in the IMG. Choose Logistics Execution ® Transportation ® Shipment costs ® Shipment cost document ® Selection variants for shipment cost list and worklist ® Create selection variants for shipment cost work list.

Place the cursor on the required selection variant for creating a work list and select Immediate start.

The shipment documents will be created in the background immediately.

To create the shipment cost documents in the work list at a specified time:

Choose Logistics ® Logistics Execution ® Transportation.

Choose Shipment ® Shipment costs.
Choose Shipment costs ® Shipment cost worklists ® Create batch
Place the cursor on the required selection variant for creating a worklist and select Schedule job.

You reach a screen in which you can specify the date and time.

Specify the date and the time when you want the batch job to start.

If you want to start the batch job at regular intervals, select Schedule periodically.

A dialog box appears, in which you can specify the repeat period.

Select the repeat period, e.g. every month, every 2 days, etc.

Result

Depending on the system configuration, the system carries out the following actions automatically when the shipment cost document is created.

Creates shipment cost items
Creates and calculates shipment cost items
Creates, calculates and carries out account assignment for shipment cost items
Creates, calculates and carries out account assignment for shipment cost items and then forwards them to financial accounting and cost accounting

You maintain the level of automatic processing in Customizing. To do this, choose the following path Logistics Execution ® Transportation ® Shipment costs ® Shipment cost document ® Shipment cost types and item categories ® Assign shipment cost types and item categories.

The system creates a log of the activities carried out and the errors that have occurred. You can call the log from the work list or you can view it in the shipment cost menu under Shipment costs ® Shipment cost worklist ® Logs.