Creating Shipment Cost Documents Online (SAP Library

Creating Shipment Cost Documents Online

Prerequisites

Before you create a shipment cost document, the following settings must be made in Customizing:

The number ranges must be defined for shipment costs.
The shipment cost types and item categories must be defined and assigned.
For each shipment type, you must define the relevance for shipment costs for header, leg, border crossing point and load transfer point.
You can assign shipment costs to the shipment cost types. These shipment costs are then proposed during creation of the shipment cost document.

You make these settings in Customizing. Choose: Logistics Execution ® Transport ® Shipment costs ® Shipment cost document and select the IMG activity you require.

To create a shipment cost document for a shipment or a shipment stage, the shipment must have the overall status required in the definition of the shipment cost type. It must also have a ‘planned’ transportation status.

Procedure

Choose Logistics ® Logistics Execution ® Transportation.

Choose Shipment ® Shipment costs.
Choose Shipment costs ® Create.
Specify the shipment number for the shipment for which you want to calculate shipment costs.

If you have not defined default values in Customizing (see above, assignment to a shipment type) enter a shipment cost type.

The shipment cost type contains control elements that allow different processing options for shipment cost documents. These control elements include the overall status that the shipment must have before the shipment cost document can be created.

If you want to override the pricing date and the settlement date that are determined automatically (depending on settings in Customizing) for every shipment cost item, you enter a pricing date and a settlement date here.

The date that you enter here can still be overwritten at item level. For further information on pricing and settlement dates, see Determining Pricing Date and Settlement Date.

Result

Depending on the system configuration, the system carries out the following actions automatically when the shipment cost document is created

Creates shipment cost items
Creates and calculates shipment cost items
Creates, calculates and carries out account assignment for shipment cost items
Creates, calculates and carries out account assignment for shipment cost items and then forwards them to financial accounting and cost accounting

You maintain the level of automatic processing in Customizing. To do this, select the following path Logistics Execution ® Transportation ® Shipment costs ® Shipment cost document ® Shipment cost types and item categories ® Assign shipment cost types and item categories.