The copying function allows you to create multiple condition records at one time. You can either copy one or more existing condition records into new records or you can create a new record and use it as the basis for copying additional records, all in one step. You can copy condition records even when the source and target records have different condition types, condition tables, or key field values. However, copying between different condition types or condition tables is subject to certain prerequisites and rules.

The following general prerequisites apply to copying condition records:

• If the condition tables differ between the source and target condition records, then:

• Only one field may differ between the two condition tables
• The condition tables must contain the same number of fields

• If the condition types differ between the source and target condition records, then each condition type must have the same calculation rule, scale type, condition class, and plus/minus indicator.

Copying rules determine which condition types and condition tables you can use for copying between source and target condition records. The rules are defined in Customizing for Sales and must meet the prerequisites listed above. The standard R/3 System contains standard copying rules. If required, your system administrator can modify the standard copying rules or add new ones to meet your requirements. During processing, you can select from alternative copying rules, depending on what you are trying to copy.

The following three scenarios describe how you can copy condition records.

You can also copy condition records even when both condition types and condition tables are different. Say you offer a special discount to a particular price group (condition type K020, condition table 20) as you did in the first scenario. Here, however, you want to copy this condition record not to another price group but to a new customer-specific discount (condition type K007, condition table 7). In this case, both condition types and condition tables are different.

You can call up the copy function from the Edit menu in any of the following condition record screens:

• Creating
• Creating with reference
• Changing
• Overview

There are several typical scenarios for using the copying function. You may want to copy an existing condition record into a number of new condition records. In this case, you use the change condition record function. Alternatively, you may want to create a new condition record and copy it to other records all in one step. In this case, you use the create condition record function. In both cases, you can change the copied data before you save the new condition records.