Business Event Billing (SAP Library - Training and Event Management (PE))

Business Event Billing

Use

The Billing Business Events interface lets you bill attendance fees from Training and Event Management to Sales and Distribution (SD). Data is transferred synchronously. No IDOCs are sent.

Integration

Functions in Training and Event Management

Transfer card data to SD system if you use payment cards for billing

Authorize payment card if check is passed successfully

Determine the attendees to be billed for an event

Transfer payroll data to the SD system

Create a reference document for billing

Compare document, i.e. checking billing

Report on completed billing

Check whether billing has been canceled

Cancel billing documents

Create credit memos

Cancel credit memos

Functions in Sales and Distribution

Check card if payment cards are used in billing

Check completeness of billing data transferred from Training and Event Management

Bill attendance fees

Transmit document information for document comparison with Training and Event Management

Data Flow

Payment card check:

When payment cards are use in the billing process, payment card data is stored in Training and Event Management during fee assignment (function Book attendance in the dialog Book/Payment Info. This data is transferred to Sales and Distribution, where a plausibility check is performed on the data. The result of this check is transferred to Training and Event Management. This data transfer takes place using synchronous communication. If the check validates the card, the card can be authorized in Sales and Distribution.

Perform billing:

In Training and Event Management, the report RHFAKT00 determines what attendees are to be billed. The settlement data is transferred to Sales and Distribution where a completeness check is performed. This data transfer is realized using synchronous communication.
In Training and Event Management, if there is a positive check result, a reference document is created and the settlement data is transferred to Sales and Distribution, via synchronous communication.
In Sales and Distribution, billing is performed for the transferred attendees.
In Sales and Distribution, a document comparison is performed, in which the reference number is transmitted to Sales and Distribution. Document information is sent back to Training and Event Management from Sales and Distribution (via synchronous communication).

Cancel billing document:

Prerequisites

The sales organization data must be distributed, i.e. sales organization, distribution channel, and division.

The customer distribution model must be maintained. When you are specifying the object method, you must define the HR system as the sending system and the SD system as the receiving system.

The following entries must be made in ALE Customizing in the step Maintain Distribution Model and Distribute Views under Maintain method:

CLIENT: HR System

SERVER: SD System

OBJECT: PaymentCardServices

METHOD: Checknumber

OBJECT: ItCustBillingDoc

METHOD: CreateFromData

OBJECT: ItCustBillingDoc

METHOD: Simulate

OBJECT: ItCustBillingDoc

METHOD: IsCancelled

OBJECT: ItCustBillingDoc

METHOD: CancelFromData

It is planned to support the methods for object ItCustBillingDoc for one more release only.

You can find more information on the ALE business process Billing in Training and Event Management in the IMG under Set Up Billing for Business Events.