Desktop Office
Integration (MS Word) for One-Time Correspondence 
Use
This function integrates some desktop office features in the R/3 system allowing you to generate one-time correspondence using MS Word Mail Merge in tenant information.
You can access this function under:
Real Estate Management -> Rental ->
Tenant Information
Transaction: FOTI0A
Once you have selected the contract for which you want to create a one-time
correspondence, you will branch to a screen where ۗ lets you access a
Mail Merge template
Advantages
- One-time correspondence can be edited in MS Word and does not have to be edited in SAPscript
- The correspondence can be directly printed from the desktop application
- You can save the document in R/3 as it is directly linked to the object for which the correspondence is being created
- Document storage is available via the Business Document Navigator from which you can later display the documents
- Storage as a local file or on a file server is not required
.
Effects on Customizing
To use this function, define your templates in
the Real Estate IMG:
R/3 Real Estate -> Correspondence -> Office Mail Merge (Single
Print).
Customizing contains standard letters in MS Word that can be used to generate
correspondence.
For technical reasons, you use a fixed number of partners (1-3) in MS Word. It is therefore possible to define role categories for partners. In turn, the role categories are used to specify what information should be made available to which partners.
For each contract type, define a hierarchy of role categories that are the letter recipients. The partner list of the contract is searched according to this hierarchy. The letter recipient is the partner that is found first according to this method.
Each contract has one DDIC structure that is
used for transferring data to MS Word. If you want to transfer additional
customer-specific R/3 data, use the following BTEs:
BTE 00705900 for old contracts
BTE 00705910 for new contracts