Subcriterion 
Subcriterion
Definition
Subcriteria are the smallest units for which scores are awarded in Vendor Evaluation.
The system calculates a score for the relevant higher-level main criterion based on the scores a vendor receives for the various subcriteria.
Structure
There are three types of subcriterion:
You enter the score into the system yourself before carrying out an evaluation.
You enter scores for quality and timeliness of delivery or performance at info record level (for a material) or in the service entry sheet (for an externally performed service).
You do not enter any data yourself. The system calculates the scores for automatic subcriteria on the basis of data from other areas of the enterprise outside the Vendor Evaluation system (for example, Goods Receiving or Quality Management). The individual scoring methods fulfill different purposes and involve different kinds of maintenance. For more information on this topic, please refer to the section
Determining Scores.Necessary Subcriteria
The automatic subcriteria provided in the standard system suffice for the evaluation of a vendor from whom you procure materials. That is to say, you do not necessarily have to maintain scores for manual or semi-automatic subcriteria in order to perform evaluations.
The system allows for a maximum of twenty subcriteria for each main criterion. In the standard SAP System there are two automatic subcriteria for the main criterion "Price", three for the main criterion "Quality", and four for the main criterion "Delivery". This means that you can determine up to 18, 17, and 16 additional subcriteria respectively for each of these main criteria.
There are no automatic subcriteria for the main criteria "General Service/Support" and "External Service Provision". However, three semi-automatic subcriteria are included in the standard SAP System for "General Service/Support" and two for "External Service Provision". This means that you can define up to 17 and 18 additional manual or semi-automatic subcriteria respectively for these two main criteria.
When defining manual subcriteria, please note that you will retain a better overview if you keep the number of criteria low. By doing this, you will also minimize your maintenance effort.
Brief Description of the Automatic Subcriteria
This section briefly describes the individual automatic subcriteria.
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Price level-
Price history-
Goods receipt-
Quality audit-
Complaints/rejection level-
On-time delivery performance-
Quantity reliability-
Compliance with shipping instructions-
Confirmation datePrice Level
This subcriterion compares relationship of a vendor's price to the market price. If the vendor's price is lower than the market price, he/she receives a good score; if it is higher than the market price he/she is assigned a poor score.
On the basis of the subcriterion "Price Level" you can compare a vendor's price to the current market price at a certain point in time.
Price History
This subcriterion compares the development of the vendor's price with the market price.
On the basis of the subcriterion "Price History", you can determine whether the vendor's price has increased or decreased over a certain period in comparison with changes in the market price over the same period.
Goods Receipt
This subcriterion is used to evaluate the quality of the material that the vendor delivers. Quality inspection takes place at the time of goods receipt.
Quality Audit
This subcriterion is used to evaluate the quality assurance system used by a company in manufacturing products.
Complaints/Rejection Level
This subcriterion is used to evaluate whether the materials delivered by the vendor are regularly found to be faulty subsequent to incoming inspection (for example, on the shop-floor) leading to additional expense and loss of time (due to loss of production, reworking etc.).
The score (QM key quality figure) is calculated in QM Quality Management and the data passed on to MM Vendor Evaluation. This key quality figure is converted for use in the Vendor Evaluation scoring system.
On-Time Delivery Performance
This subcriterion is used to determine how precisely a vendor has adhered to the specified delivery dates.
Quantity Reliability
This subcriterion is used to determine whether a vendor has delivered the quantity specified in the purchase order.
"On-Time Delivery Performance" and "Quantity Reliability" always have to be seen in conjunction. You can specify for each material (in the material master record) or for all materials (in the system settings) the minimum quantity of the ordered materials that must be delivered in order for a goods receipt to be included in the evaluation. This enables you to avoid a situation in which a punctual goods receipt involving only a small quantity of ordered materials is included in the evaluation with a good score for "On-Time Delivery Performance". If this minimum quantity is not delivered, the vendor is not awarded a score. However, in this case the vendor receives a bad score for "Quantity Reliability".
Compliance With Shipping Instructions
Confirmation Date
This subcriterion is used to determine whether a vendor adheres to a previously confirmed delivery date (that is, whether the goods are actually received on the date previously confirmed by the vendor).