This function determines whether items in a sales order are permitted to be exported and, if so, whether they require a license. If an item requires a license, the function checks whether a valid license exists. If a valid license does not exist, the system blocks the item.

The transaction type, which specifies whether the export is permanent or temporary, is stored at the item level. The sales order contains a segment that stores the results of legal control. The system updates the following fields in the segment for each item in the order and for each legal regulation that has to be checked:

• Legal regulation
• Export control class
• Grouping for export control
• License type
• License number

The figure below shows the link between the order header, a line item, and an legal control segment.

During legal control, the required delivery date is entered at the header level for the check.

You can perform a manual check at the header level based on your knowledge of a particular transaction. However, proper legal control must be carried out at the item level. This is necessary because the ship-to party can be different for each item in the order. Furthermore, it is possible that the items could be destined for different countries.

In addition to system status FTC 1 - 5, which duplicates the results of the results of the legal control check, you can (with the user status) set a user-specific or transaction-specific export control indicator.

This is how the results of the manual check for the export license carried out by the employee responsible is stored. This indicator is supplementary to legal control. The user status FREE can be deactivated by the FTC 1 - 5 system status. The ‘worst case’ is adopted in this case.

Status allows you to document, from the user view the current processing state of an object (the order) in the form of flags (status). The current state of the object (the combination of the active statuses) determines which actions (business transactions) can be carried out for the object.

Status can control which transactions can be carried out for an object. Each status can either:

• Permit a transaction
• Permit a transaction with a warning
• Disallow a transaction

The special features of the user status are:

• The user status can be marked as initial status. However, you may only create a status with an assignment number.
• The user status can be created with assignment numbers of which only one can be active, that is, Status 1 can be replaced by Status 2, if this is permitted.
• Status changes are documented in the form of changed documents.

The user status has the following structure:

• Status profile (8 digits)
• Status (4 digits)
• Transactions dependent on object category

• Create inquiry

• Create quotation

• Create billing document

• Create sales order

• Create delivery

• Post goods issue