Providing Time Data 

Use

Before time evaluation can be run, the schema must first read the most important data. This data is stored in the internal tables of time evaluation: tables TZP and TIP.

These tables contain basic data and, if time recording systems are used, time pairs which are formed from time events. Time data that has been entered manually, such as attendances and absences, is also provided.

Features

Time data is supplied in two steps:

  1. Planned working time data from the employee’s daily work schedule is transferred to table TZP
  2. Transfer planned working time data for the day to be evaluated to table TIP

Transfer planned working time data from the daily work schedule to table TZP

The actual times recorded by employees are evaluated on the basis of the planned working time data stored in their personal work schedules.

The planned working time data is determined from the personal daily work schedule that is valid for the employee on the current day. Substitutions that replace the employee’s daily work schedule are also taken into account.

Time substitutions are an exception. In this case, the planned working time data for the day to be evaluated is read from the times specified in the Substitutions infotype (2003).

Time evaluation can use the data in the relevant daily work schedule or time substitution record to:

The system generates an entry in table TZP for each time point, for example, start of planned working time, start of break. The system assigns a time identifier, which indicates the type of time, to each entry in the table.

Table TZP

      

Time point

Time identifier (code)

Duration of paid break

Duration of unpaid break

00.0000

01 = Overtime (unapproved): Time outside of daily work schedule

0.0000

0.0000

07.0000

02 Fill time

0.0000

0.0000

09.0000

03 Core time

0.0000

0.0000

09.5000

04 Core time break

0.0000

0.25000

10.0000

03 Core time

0.0000

0.0000

11.5000

02 Fill time

0.0000

0.0000

12.0000

05 = Fill time break

0.7500

0.0000

13.5000

02 Fill time

0.0000

0.0000

14.0000

03 Core time

0.0000

0.0000

16.0000

02 Fill time

0.0000

0.0000

18.0000

01 = Overtime (unapproved): Time outside of daily work schedule

0.0000

0.0000

If employees enter actual times at time recording terminals, function P2011 imports the planned data and time events. If time data is entered online, function P2000 imports the planned data.

If you record only the exceptions to the work schedule, an additional planned pair can be transferred to table TIP.

Transfer planned working time data for the day to be evaluated to table TIP

The system imports time data which has been entered manually for the day to be evaluated. Available time infotype records are transferred to the internal table TIP using functions.

Time data can be entered in hours or as clock times.

Provide the day’s absences: Table TIP after function P2001 when absences lasting less than one day are entered as clock times:

Start

End

1

P

ID

CT

C

TTyp

BR

ER

C

O

I BP EP

PT

AL

C1

AB

No.

10.2500

19.0000

  

1

  

00

    

01

02

  

E

  

01

      

8.7500

08. 0000

10.2500

0

2

  

00

          

A

        

01

2.2500

Provide the day’s absences: Table TIP after function P2001 when absences lasting less than one day are entered as a number of hours:

Start

End

1

P

ID

CT

C

TTyp

BR

ER

C

O

I BP EP

PT

AL

C1

AB

No.

     

1

  

01

    

01

02

  

E

  

01

      

8.7500

   

0

2

  

00

A

        

A

        

01

2.2500

Pair type 2 indicates that this TIP entry is an absence. The AB split indicator refers to entry 01 in table AB (Absences) which contains additional information on the absence.

Functions for provision of time data that is entered manually

The following functions can be used to transfer time data which has been entered manually to table TIP:

Function

Use

P2001

Transfer absences to TIP

P2002

Transfer attendances to TIP

P2004

Transfer availabilities to TIP

P2005

Transfer overtime to TIP
    1. If you use time recording terminals, overtime is calculated in time evaluation.
    2. Function A2003 processes work center substitutions and has the following special features.

Substitutions which result in a different working time are not imported with function A2003. They are taken into account when the daily work schedule is imported. If a different payment is defined for these substitutions, the related TIP entries are assigned an ALP (alternative payment) split indicator, which describes the type of payment.

Work center substitutions (based only on a position), on the other hand, do not change the employee’s working time, only his or her pay, and are therefore not (yet) taken into account.
Function A2003 assigns the ALP split indicator to all TIP entries which fall within the period of the work center substitution.