The functions for the automatic accrual of absence quotas allow you to cumulate absence entitlements, such as leave, automatically, on the basis of various criteria.

You can grant absence quotas according to the following business requirements or standard and legal agreements:

• A general absence entitlement for a particular period, for example, the general annual leave in advance for one leave year
• A proportionate absence entitlement dependent on performance, for example, according to the time worked in the previous period
• A proportionate absence entitlement periodically, for example, a proportionate annual leave entitlement for each month or payroll period
• Absence entitlements on the basis of special activities, for example, time in lieu of overtime

The SAP System enters the absence entitlements in the Absence Quotas infotype (2006) as a deductible quota.

You can accrue absence quotas within time recording or in day processing of time evaluation. It is not planned to integrate the function into the day processing part of payroll.

You can use the following methods to accrue absence entitlements:

• Automatic generation in time evaluation using function QUOTA
• Calculation of absence quotas using the Generate Absence Quotas report (RPTQTA00).
• Specification of default values when creating records for the Absence Quotas infotype (2006)

Absence entitlements are accrued according to the rules you define in Customizing. You can determine rules to control the following aspects of an absence quota:

• Validity period
• Deduction period
• Amount of entitlement (quota number)

From the Quota Overview (transaction PT50), you can access all information and program functions in the environment of quota administration. You can check the quota credits that have been calculated, and correct and compensate them if necessary.