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Validation in
Accounting Documents
In this activity, you define additional checks
for accounting documents in the form of
validations for each of your company codes. You can assign a
validation for the document header and one for the line items to each company
code. The assigned validations are valid both for manual entry of documents as
well as for the automatic creation of documents (for example, payment
program).
For every company code to which you want to
assign a validation, you store the following information:
Here you enter key
"1" for "Check document header" and key "2" for "Check line
item".
Here there are the
names of validations which already exist which you can display or change. A
new validation must firstly be created by you. Afterwards the name appears in
the overview.
- Description of the validation
Here you enter key
"0" for inactive, key "1" for active and key "2" for active except for batch
input.
Example
For example, you can use the validation for the
following situation: You want to make sure that postings to the expense
account "Telephone costs" can only be posted to the services cost center
"Telephone". You can carry out the checks needed for this by using the
validation.
Activities
If you want to define new validations, go
through the following activities:
1. Place the
cursor on a line in which company code and callup point are entered (you can
enter company code and validation callup point via Edit -> New
entries).
2. Afterwards
select Environment -> Validation. You reach the
first screen for maintaining a validation.
3. Select
Validation -> Create. Enter the required name.
After pressing ENTER, you come to an overview screen of the validation
activities belonging to the validation.
4. Select
Insert entry. On the next screen you can describe a
new validation activity. You describe the check requirements and the actual
check for this. The syntax to be used for this is described in the online help
(F1 help) for the input fields for Requirements and
Check. You can also define a message (warning or
error message) which is sent if the check is not successful.
If you want to change validations which already
exist, proceed as follows:
1. Place the
cursor on an already existing entry and select Goto ->
Validation.
2. On the next
screen select Validation -> Display or
Validation -> Change . After pressing ENTER, you get to
the overview screen of the validation activities belonging to the validation.
If you select Insert entry, you can carry out
changes if necessary.