Storage of Incoming Certificates (QM-CA) (SAP Library - SAP ArchiveLink

Storage of Incoming Certificates (QM-CA)

Use

In the Quality Management (QM) application component, you can use the SAP ArchiveLink to store quality certificates in procurement.

Prerequisites

Technical Implementation (QM-CA)

Document type	QMICERT (on paper); QMICERTPDF (for EDI)
Description	Certificate in procurement
Object type	BUS2117
Method	CREATE

Preparation and Customizing (QM-PT-RP-PRC)

To store certificates in procurement, you need to make the following settings in Customizing for Quality Management (QM in Procurement):

A control key with the indicator Certificate required must be maintained.
A certificate type is maintained, for which the enhanced certificate processing indicator is set.
A number range is maintained for the certificate receipt.

The following settings are required in the Quality Management view of the material master:

QM in procurement is active.
A control key with certificate required is set.
A certificate type is entered.

To store incoming certificates with SAP ArchiveLink, certain settings in Customizing for SAP ArchiveLink are also required. For more information, see BC - SAP ArchiveLink documentation in:

Customizing

Basic Settings

Special Customizing

Activities

The following process flow describes how an incoming certificate in procurement is stored and managed using SAP ArchiveLink.

Certificate Receipt on Paper	Certificate Receipt with EDI (IDoc)
The person responsible scans in the incoming certificate. They create a certificate object in the system, for which the scanned document can be stored, using predefined document types. For more information, see Assignment and Storage. The stored certificate can now be called up and displayed at any time. For more information, see Searching for Stored Documents.	The ship-to-party receives the IDoc in their inbox. If the purchase order item can be assigned, the PDF file is stored. If the purchase order item cannot be found (for example, if the goods receipt has not been completed), the incoming document is stored with the help of the SAP Business Workflow. For more information, see Concept: Storage for Subsequent Assignment.