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Maintain Output
Types
In this step, you define the
output types for type records.
The output type represents different output,
such as quotations, order confirmations, and delivery notes in the SAP
System.
To define an output type, make the following
entries:
alphanumeric key
with up to 4 characters to identify the output condition
access sequence
key
text describing the
output type
- Detailed data (only the most important data is
listed here):
one-digit, numeric
key which defines the type of output processing (for example, printout,
message sent by telefax or mail)
one-digit, numeric
key which defines the time of output processing (for example, immediately when
saving a document or during the next selection run)
partner function for defining the recipient of an output in the
sales & distribution document
indicator which
controls whether the output is to be proposed using the condition
technique
If you do not set
the indicator, the system finds the output using the proposal in the customer
master record. However, you must first set the corresponding defaults for
output determination from the customer master record.
One-digit, numeric
key which defines the requirements on the basis of which the print parameters
are defined (see the section
"Define print parameters").
This field controls
whether a document is only printed, only archived or both printed and
archived.
This field
identifies the archived outputs and determines whether it is an invoice,
quotation, etc. The archiving object type of the incoming document begins with
SDI, the archiving object type of the outgoing document begins with
SDO.
Note
The values entered for output type, time and
partner function for the detail data are automatically transferred as default
values when creating a condition record by output condition.
SAP
recommendation
- To create a new output type, copy a similar
access sequence in the system and make the necessary changes.
- If you define your own output types, the key
should begin with the letter Y or Z as SAP reserves these name conventions in
the standard SAP R/3 System.
Actions
1. Check to
what extent you can use output types contained in the standard SAP R/3 System,
and to what extent you must change them.
2. Define
output types for all SD documents.