Defining Void Reasons 

Use

In China, you have to account for all the prenumbered forms that you have purchased. If you have to void an invoice, for example because it has been damaged, you have to state the reason for doing so.

Procedure

To define your void reasons, access the Implementation Guide and choose:

Cross-Application Components -> General Application Functions -> Cross-Application Document Numbering -> Prenumbered Forms -> Maintain Void Reason Codes

In the field Void reason, state the reason for voiding your prenumbered form. For example, write "Stolen" if your form has been stolen and "Misprinted" if you have made a mistake when printing out a system document. The number in the left-hand field Void rsn is the void reason code.

Result

You are required to enter the void reason codes you have maintained when you void prenumbered forms and in order to create your monthly Report on Invoices Purchased, Issued, and Held and Report on VAT Invoices Issued (Special/Normal).