Carrying Out Document Reconciliation 

Use

You can use this procedure to carry out a regular document reconciliation between the company codes for which Accounts Receivable Accounting and Accounts Payable Accounting are carried out in the same client.

Procedure

  1. In the SAP System, choose Financial accounting ® Accounts receivable/Accounts payable ® Periodic processing ® Closing ® Check/count ® Reconcile affiliated companies.
  2. In the general selections, enter the name of the company codes that contain the documents to be reconciled.
  3. Choose a key date. This date is then used to analyze the business relationships between the company codes.
  4. Enter the currency you require for the total of the differences between the individual company code pairs.
  5. If required, enter the following Additional selections:
  1. Choose .
  2. In the hierarchy displayed, chose the company code pair for which you want to analyze the receivables or payables. The receivables/payables view here refers to the company code selected.
  3. Analyze the documents displayed.
  4. If required, assign documents that are based on the same business transaction, either by choosing , or by drag & drop.
  5. If differences based on posting errors arise in documents which are based on the same business transaction, contact the accounting clerk responsible. You can use the Create notification function to do this.
  6. Search for corresponding documents using the search function.
  7. For documents without a corresponding business partner offsetting document, check whether this offsetting document has already been cleared, (Document search ® Search in document database ® Cleared documents), or whether it was not posted in the correct posting period (Document search ® Search in document database ® New documents posted). If this is not the case, contact the accounting clerk responsible. You can use the Create notification function to do this.
  8. If you find documents that refer to the same business transaction, and that are different in one criteria, look for the cause of the differences and assign them to each other after you have clarified the situation (using the automatic Create notification function).

Result

After you have carried out these activities, there are no more differences in the business transactions.