Creating a Transfer 

Procedure

  1. Access the overall budget using the Overall budget view.

    2. Make sure that the budget status is Released.

    The Change Overall Budget screen appears.

  2. Click on the top budget structure element, and choose .

    3. The entire budget hierarchy is displayed.

  3. To display the available budget of the individual budget structure elements, choose View ® Available budget.
  4. Click on the integrated budget structure element from which you want to transfer funds, and choose Extras ® Transfers ® Create.

    5. The Create Transfer screen appears. The system displays the available budgets and their availability periods in the Recipient box.

  5. In the Recipient box, enter the budget structure element type and budget structure element that are to receive the transfer.
  6. If necessary, enter a different validity period.
  7. Enter the amount to be transferred and a time base.
  1. To store administrative information, choose .
  2. To have the system check your entries, choose Check.
  3. To create the transfer, choose .

To display the transfer, choose Extras ® Transfer ® Display. To delete a transfer from the overall budget, choose Extras ® Transfer ® Delete.

Result

You have transferred budget funds from one budget structure element to another. If you double-click on the budget structure element, the Monitor Budget dialog box appears. You can display the transfers made by clicking the  Budget distributed tab page.