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Profitability Segment Adjustment and Subsequent Business Area/Profit Center Adjustment

Description

As of Release 3.0A, there are the new functions adjustment" and business area/profit center adjustment".

They replace the "business area allocation" (program RFGAUF00).
For details on the differences, refer to the release note "Enhancements in Business Area Allocation ".

General information

The subsequent adjustments create adjustment postings, which make transfer postings from an initial to one or several non-initial account assignment(s) on the accounts posted by the original documents. The business area in the profitability segement adjustment is an exception in that under certain circumstances it is changed even if it was assigned a value not equal to SPACE when the original document was posted.

The distribution is calculated according to the account assignments of the offsetting entries of the initial document. An offsetting entry includes all G/L account items, except for tax items and cash discount items.

The generated adjustment postings are identified in the document header via the reference document number which is automatically assigned and should not be changed.

Profitability segment adjustment

The "profitability segment adjustment" distributes the

• cash discount paid or cash discount received or cash discount lost incurred with the payment of a customer invoice or vendor invoice as well as any ocurring

• exchange rate differences (realized together with previously valuated differences).

The "Profitability segment adjustment" is carried out for the following account assignment objects:

• Business area

• Partner business area

• Profit center

• Partner profit center

• Some of the "CO account assignment objects"

• All the fields you have entered in the "account assignment block" yourself.

All customer items and vendor items cleared within the considered reporting period (one or more complete posting periods) are selected and the cash discounts or exchange rate differences noted in them are distributed.

The program may only be executed once for each posting period, that is, no clearing procedures may be carried out afterwards in this period.
To ensure this, documents which are correspondingly flagged in the document header are searched for before postings are made. If such documents are found, a warning message is issued. However, this warning message can be ignored.

The program creates a batch input session that must be processed by the user.

For more details, refer to the documentation for program SAPF181.

Proceed

Subsequent business area/profit center adjustment

The "subsequent business area/profit center adjustment" distributes

• receivables or payables to customer reconciliation accounts and vendor reconciliation accounts,

• tax postings,

• cash discount postings of the vendor net procedure as well as

• valuated exchange rate differences in open items (this is indeed a P+L account item, however since the receivable or payable are revalued according to the valuation, a subsequent adjustment is also carried out for the exchange rate difference with reverse +/- sign).

Additionally, the zero balance required for a business area balance sheet is ensured per business area.

A subsequent adjustment is carried out according to business area if the "business area adjustment" was activated in the company code in question. It is distributed by trading partner business area if consolidation of business areas is also switched on.

If profit center accounting is active in the controlling area allocated to the company code, a subsequent adjustment is carried out according to profit center as well as trading partner profit center.
You specify which fields are to be included when the original document is posted. The corresponding settings therefore have to be made before the first document is posted. If this is not the case, you can use the subfunction "Set up" to retrospectively flag the documents for "subsequent adjustment" (see below).

The function is subdivided into the following steps:

• When posting a document, it is analyzed whether a "subsequent business area/profit center adjustment" must be carried out for it. In the case of a positive decision, this document is marked for subsequent adjustment.

• By means of a program, the subsequent adjustment is calculated for the marked documents and stored in special tables. This way, the result of this calculation can be checked any time for every single document.
  You can run this report as often as you like.
  For more details, refer to the documentation for program SAPF180A.

Proceed

• Another program reads this calculated distribution and posts it as a total to the accounts provided.
  This view is key date-related, that is, postings are made for all receivables open at a key date. The receivables cleared on this key date are ignored or the postings made during a preceding view are cancelled. The same correspondingly applies to payables and taxes.
  This program can also be executed as often as required.
  The program posts the accounting documents to be created directly to the database. Only in case of an error, is a batch input session created which must be processed by the user.
  For more details, refer to the documentation for program SAPF180.

Proceed

Additionally, the following subfunctions are available:

• The subsequent display of the logs of each individual posting run.
  For more details, refer to the documentation for program SAPF180P.

Proceed

• Reversing an incorrect posting run.
  For more details, refer to the documentation for program SAPF180S.

Proceed

• The subsequent determination of adjustment accounts if you have changed the account determination or the account determination was not complete at the time of "calculation".
  For more details, refer to the documentation for program SAPF180K.

Proceed

• Setting up a "subsequent business area/profit center adjustment" if you have already been productive with a release prior to 3.0A.
  For more details, refer to the documentation for program SAPF180N.

Proceed

• The display of the calculated subsequent adjustment for an individual document can be accessed from the Document display via Environment -> Subsqt BA/PC adjstmt.

Damage caused to data by errors

If the update terminates during a "subsequent business area/profit center adjustment" for example, due to a system shutdown, it can happen that the transfer postings are indicated as made although the respective documents were not posted or only partially.

In such a case, you can reverse the cancelled posting run; as a result, all respective distributions are indicated as not yet posted. You must additionally reverse already created accounting documents manually.

Change system parameters in customizing

For each account you can specify an adjustment account to which subsequent adjustments are posted. If no adjustment account is specified the adjustments are posted to the original account. Create separate adjustment accounts if you want to separate the adjustment postings from the other postings. You must define adjustment accounts

for reconciliations, since the reconciliation accounts can not be posted to directly. Make sure that the accounts are not tax-relevant since the adjustment is posted without tax. A clearing account is also required for clearing entries (so-called zero-balance postings) to ensure that the transfer postings do not result in a shift of the business area balances.

For further information on automatic postings see the