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Logged Changes
in Infotype Data
Title
Logged Changes in Infotype Data
Purpose
You use this report to display all documents
that were created with the creation of infotype log (short: Change documents).
Prerequisites
So as to ensure that changes to infotype fields
are entered (changes, creations, deletions), these fields must be maintained
in the following views: HR Documents: Infotypes with Documents
(V_T585A), HR Documents: Field Group
Definition (V_T585B), and HR Documents: Field Group
Characteristics (V_T585C).
You can only display an archive if it was
created with archive management (transaction
SARA).
Scope of
Functions
You can create the following document types
with this report:
Long-term documents
are created for audit purposes. Changes to infotypes are stored in the
database or can be archived. Long-term documents are kept until they are
specifically deleted. The is called PA_LDOC.
Long-term documents
evaluate data according to personnel numbers and infotype. The columns
PersNo and Infotype are
output first in the table.
Short-term documents
are stored in the database. For short-term documents, the data is selected
according to date and time. In contrast to the long-term documents, the
Date and
Time columns are displayed first in the
table.
Under Read from database,
specify the document type that you want to create. To specify a document type,
set the corresponding indicator.
In the Selection
field, you can specify:
- which transaction classes the selection is to
take into consideration with the relevant indicators
- which employees are to be selected using the
Personnel number field
- which data is to be evaluated by the system,
using the Infotype field
- whether a specific change date, or a specific
period is to be taken into consideration, using the Change date
field
- whether you want to display changes that were
made by certain users, using the User name
field
Note
The standard system reads data from the
database.
If you want additional archive data to be read,
select Read fromarchive . Further selection
possibilities are displayed under Archive
Selection:
Documents relevant
to data in the archive are displayed if they are current on the database, and
correspond to the selection options.
The
Archive Management: Choose Files to Read screen appears. Select
the desired archive.
Determine how the report results should be
displayed under Output Options.
- Output program
selections
This setting is only
effective if you have selected Direct output of
docs.
If any of the
following indicators are set, data is sorted in ascending order according to
the setting:
Standard
Variants
Certain fields on the selection screen of the
report already contain default values. The system proposes the following
selections:
- A selection of employee data using
Pers.Master record
- Sorting output list, using
Time indicator, according to which the change date appears in
the first column.
Output
The report results are displayed according to
the selected output options:
If you have not set
any settings under Output options, the list displays
an overview of the documents.
In the long-term
documents list, the columns always appear in the following order:
PersNr (personnel number),
Inftyp (infotype) Date,
Time , SqNr (sequence
number) and Changed by.
In the short-term documents list the columns
always appear in the following order:
Date, Time,
SqNr (sequence no.) PersNr (personnel
number), Inftyp (infotype) and Changed
by.
- Output program selections
If you set this selection the output list takes
the form of a breakdown list. In addition, the selection options are specified
with it.
If you have selected Direct output
of docs then documents are displayed. The documents contain
information about the list header of the breakdown table and data about the
exact changes that have occurred in an infotype.
Each document is printed on a separate page if
you have selected New page per doc..