Transferring Billing Documents Online 

Use

When billing document data is posted, the online transfer function transfers the values directly into Profitability Analysis. In the process, it uses the record type F to generate a line item automatically in Profitability Analysis for each item on the billing document.

Prerequisites

Before you can transfer billing data to Profitability Analysis in realtime, the controlling area you are working in must be activated. You do this in Customizing.

Features

The Sales and Distribution Module (SD) calculates revenues during billing with the help of a pricing mechanism, and then enters it in the billing document. If sales deductions are known (granted discounts, planned cash discount), these are also recorded in the billing document. In addition, the stock value of the product (delivered price for wholesale or retail goods, or cost of goods manufactured for in-house products) can also be determined.

The system transfers all the characteristics defined in Profitability Analysis and contained in the billing document, along with the customer and product numbers, from the document to the CO-PA line item. It also performs characteristic derivation for those fields for which derivation logic has been defined.

If you have defined valuation in your system, you can also use a material cost estimate (= cost of sales) to valuate the revenue, sales deductions, and cost of goods sold which were calculated in SD and transferred to Profitability Analysis.

 

Every billing document generated in SD (including credit memos, cancellations and so on) immediately results in a corresponding line item in Profitability Analysis. This means that the update in Profitability Analysis is linked with that in Financial Accounting (FI). That ensures that the same revenues and sales deductions are transferred to both modules at the same time. For more information about how data is passed on to CO-PA, see Customizing.

If the system recognizes an error (such as in characteristic derivation) while posting billing data to Financial Accounting or Profitability Analysis, it posts the billing document in SD anyway, but updates neither Financial Accounting nor Profitability Analysis.

When this happens, you need to correct the error and post the billing document again using ReleaseToAccounting. This function creates the Financial Accounting document as well as the line item in Profitability Analysis.

See also:

Checking Value Flows from Billing Document Transfer