This scenario describes the recording of substances using different identifiers as well as assigning values to these substance using characteristics. These substance characteristics describe substances according to chemical, physical, and handling-specific criteria. For the most part, they are available as text data in the form of phrases in phrase libraries. Substance data is used to generate substance reports in the form of material safety data sheets that provide customers with the information on handling the substances delivered according to legal regulations. To trigger the shipping of material safety data sheets to customers within the framework of delivery processing, the substances must have been previously assigned to the materials as bearers of logistics data.

The following R/3 components are integrated with master data management for product safety:

1. You record phrases and assign them to phrase sets. In this way, you can use phrase-related characteristics for assigning values to substances.
2. You use various identifiers to describe the substances, assign materials to the substances, assign values to substances, describe their composition, and specify usages for the substance data recorded.
3. As a basis for processing substance reports, you create substance report templates. You define substance report generation variants that control the usage for the substance reports to be created. Substance report generation variants link substance report templates with the group of people authorized to view substance reports and with the validity areas defined by a common base of legal regulations for handling dangerous substances.
4. You can generate report bodies for a substance, release them and trigger manual substance report shipping. Or you can generate substance reports for a substance from report templates for checking purposes.

Material safety data sheet shipping can be carried out from Sales and Distribution, or it can be triggered manually from substance management. However, the generation, management and shipping of substance reports, in particular of material safety data sheets, is triggered automatically within delivery and customer order processing. This means that industrial users of dangerous chemical products are provided with material safety data sheets before, during, and after they receive the delivery itself from the vendor, and can therefore be alerted to the chemical properties, risks, and safety measures for particular substances.