Defining Budget Updates 

Procedure

Access the overall budget using the Overall budget view.

Make sure that the budget status is Released.

The Change Overall Budget screen appears.

Click on the top budget structure element, and choose .

The entire budget hierarchy is displayed.

Click on the budget structure element for which you want to define a budget update, and choose Extras ® Budget update ® Create.

Select a type of budget update, and choose .

The Create Budget Update dialog box appears.

The rest of the procedure will depend on the budget structure element you have selected.

If the budget of the budget structure element is a monetary budget, proceed as follows:
  1. If necessary, enter a different validity period.
  2. Enter the amount of the budget update.
  3. Enter a time reference for this amount.

If the budget of the budget structure element is an FTE budget, proceed as follows:
  1. If necessary, enter a different validity period.
  2. Enter the number of full-time equivalents for the budget update.
  1. To store administrative information, choose .
  2. To have the system check your entries, choose Check.
  3. To create the budget update, choose .

If you need to, you can delete the budget update from the overall budget by choosing Extras ® Budget update ® Delete. To display the budget update, choose Extras ® Budget update ® Display.

Result

You have increased or reduced the budget of a budget structure element. If you double-click on the budget structure element, the Monitor Budget dialog box appears. You can display the budget updates by clicking the  Budget changes tab page.