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CO-CEL: Reconciliation FI/CO Using the Reconciliation Ledger

Description

In integrated cost accounting, the data from external and internal accounting should be well structured and allow reconciliation. Value flows in CO that affect a company's balance sheet must be passed on to FI. To fulfil these requirements, the cost accounting data is summarized and evaluated in the reconciliation ledger.

If you have allocations and have made postings across company codes or business areas, these can be automatically registered with FI. The necessary tables and programs are brought together under the reconciliation ledger (formerly known as the cost element ledger).

The reconciliation ledger is a component of Cost Element Accounting. It serves the following purposes:

Requirements

Structure of the reconciliation ledger

CO data is summarized in the reconciliation ledger. This makes a rapid overview of the costs involved possible.

The summarization criteria are:

Functionality for Release 3.0

Change system parameters in customizing

Activating the reconciliation ledger

Activate reconciliation ledger

Maintain adjustment accounts for reconciliation posting

Determine document number ranges for reconciliation posting

In the reconciliation ledger , the data from Accounting is summarized and valuated. Cost flows over company code and business area boundaries, as well as those occurring exclusively in Controlling (secondary postings) not noted in Financial Accounting, can be passed on further in this manner. Reconciliation between internal and external accounting is thereby secured.

You do not need the reconciliation ledger in the following situations:

Before CO postings can be updated online in the reconciliation ledger, the ledger must be activated.

CO postings are updated online from the time of activation in the reconciliation ledger. No automatic repostings are made for previous periods. If you want to take all periods in the fiscal year into account, you must make separate repostings manually for the periods before the reconciliation ledger was activated.

Example

If you activate the reconciliation ledger for your controlling area in period 3, the values for periods 1 and 2 are missing. Reconciliation with FI in some cases will not be completely processed (if cross-company-code or cross-business-area postings were made in periods 1 and 2). You therefore must repost manually to the reconciliation ledger.

Note

Controlling area maintenance indicates whether the reconciliation ledger is activated or deactivated for the controlling area.

Recommendation

Activate the reconciliation ledger at the start of a new posting period. This ensures that the complete data from this period is available in the ledger.

Activities

1. Activate the reconciliation ledger in your controlling area at the start of a new posting period.
2. If necessary, repost for previous periods in your controlling area.
To do so, use the menu path Reconcil. ledger -> Repost.

Note on transport

The indicator "Reconciliation ledger active" is transported with the controlling area settings. For this transport, an individual function exists in the IMG "Controlling: General".

Note
The Report Writer report groups for that reconciliation ledger are copied from client 0 into the current client. This field is only open for data entry if you are not working in client 0.

After Release 3.0