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CO-CEL: Reconciliation FI/CO Using the
Reconciliation Ledger
Description
In integrated cost accounting, the data from external and internal
accounting should be well structured and allow reconciliation. Value flows in
CO that affect a company's balance sheet must be passed on to FI. To fulfil
these requirements, the cost accounting data is summarized and evaluated in
the reconciliation ledger.
If you have allocations and have made postings across company codes or
business areas, these can be automatically registered with FI. The necessary
tables and programs are brought together under the
reconciliation ledger (formerly known as the cost element
ledger).
The reconciliation ledger is a component of Cost Element Accounting. It
serves the following purposes:
- Summarized reconciliation of CO by account with General Ledger.
- Basis for the creation of clearing postings in General Ledger for the
cross-company-code/business area allocations in CO.
- Navigational help and access to the CO information system for the P&L
accounts in the General Ledger.
Requirements
- When making FI postings that affect CO, ensure that company code
validation is active.
- Ensure that each cost center is assigned to a business area.
- Follow-up postings can be made to the reconciliation ledger for one
period, several periods, or the entire fiscal year. This function is used
primarily at production startup.
- Large data volumes result in heavy system performance demands. You should
therefore only fill the reconciliation ledgers in the background, when system
usage is low.
- When reposting primary costs to an ad hoc order, the line items for
determining the partner are required.
Structure of the reconciliation ledger
CO data is summarized in the reconciliation ledger. This makes a rapid
overview of the costs involved possible.
The summarization criteria are:
- object type (cost centers, orders, projects and so on)
Functionality for Release 3.0
- As of Release 3.0A, you can use the reconciliation ledger for
reconciliation between FI and CO. The CO postings are collected and summarized
in the reconciliation ledger.
- In this ledger, the CO data can be updated "online" in summarized
form.
- You can make periodic follow-up postings to the reconciliation ledger.
This means that you can fill values for the current period and past periods in
the fiscal year
- With the reconciliation ledger you can evaluate postings that are made
across company codes and business areas. The value flows can be reported to
the General Ledger and automatically updated.
Change system parameters in customizing
Activating the reconciliation ledger
Activate reconciliation ledger
Maintain adjustment accounts for reconciliation posting
Determine document number ranges for reconciliation posting
In the
reconciliation ledger , the data from Accounting is summarized
and valuated. Cost flows over company code and business area boundaries, as
well as those occurring exclusively in Controlling (secondary postings) not
noted in Financial Accounting, can be passed on further in this manner.
Reconciliation between internal and external accounting is thereby
secured.
You do not need the reconciliation ledger in the following situations:
- no profit and loss accounting using cost of sales accounting occurs
- there is no interest in cross-application reports
- there is no interest in evaluating cross-company-code and cross- business
area postings
Before CO postings can be updated online in the reconciliation ledger, the
ledger must be activated.
CO postings are updated online from the time of
activation in the reconciliation ledger. No automatic repostings are made for
previous periods. If you want to take all periods in the fiscal year into
account, you must make separate
repostings manually for the periods before the reconciliation
ledger was activated.
Example
If you activate the reconciliation ledger for your controlling area in
period 3, the values for periods 1 and 2 are missing. Reconciliation with FI
in some cases will not be completely processed (if cross-company-code or
cross-business-area postings were made in periods 1 and 2). You therefore must
repost manually to the reconciliation ledger.
Note
Controlling area maintenance indicates whether the reconciliation ledger is
activated or deactivated for the controlling area.
Recommendation
Activate the reconciliation ledger at the start of a new posting period.
This ensures that the complete data from this period is available in the
ledger.
Activities
1. Activate the reconciliation ledger in
your controlling area at the start of a new posting period.
2. If necessary, repost for previous
periods in your controlling area.
To do so, use the menu path Reconcil. ledger
-> Repost.
Note on transport
The indicator "Reconciliation ledger active" is transported with the
controlling area settings. For this
transport, an individual function exists in the IMG "Controlling:
General".
Note
- Report Writer report groups
The Report Writer report groups for that
reconciliation ledger are copied from client 0 into the current client. This
field is only open for data entry if you are not working in client 0.
After Release 3.0
- Enhanced functionality in reporting.
- Entry of criteria for selecting cost flows for which a reconciliation
posting is to be made.
- The account assignment for reconciliation postings in FI will allow more
criteria.