Generating a Nota Fiscal in Invoice Verification (MM) (SAP Library

Generating a Nota Fiscal in Invoice Verification (MM)

Preparation in Purchase Order

Nota fiscal creation in Invoice Verification is only possible with a reference to a purchase order (direct or indirect reference).

R/3 requires special Brazilian fields when creating a purchase order. The information is either derived from the material master (in case of material items) or must be entered (in case of non-material items).

The required fields include:

Material group to determine NBM code (only for nonmaterial items)
Material usage
Material origin
Indicator Produced in-house
Material CFOP category

These fields are not relevant for service.

Goods-Receipt-Based Invoice Verification

As shown in the Nota Fiscal Integrated into Invoice Verification, only one nota fiscal is possible for one invoice/goods receipt. Therefore, it is recommended to use the R/3 function Goods receipt based invoice verification.

For more information about Goods receipt based invoice verification , see the R/3 standard documentation.

Exception: Conhecimento for Multiple Notas Fiscais

In the Logistics Invoice Verification selection screen, you can specify which documents (purchase orders, delivery notes/notas fiscais) you want to create a conhecimento for.

If you have not posted an invoice for a goods receipt, the system does not allow the material lines to be included in the conhecimento. You must suppress these lines in the Logistics Invoice Verification selection screen manually.

The function is based on a new document type (7 – conhecimento for multiple notas fiscais). It is similar to document type 4, except that there is no check as to whether the two documents correlate directly.

To activate this function, create a new nota fiscal type by copying it from C1, and assign the document type Conhecimento for multiple notas fiscais.

Conhecimento for Multiple Notas Fiscais

Nota Fiscal Number

For incoming Notas Fiscais, it is necessary to enter the nota fiscal number given by the issuer. There are two ways to enter the nota fiscal number:

Specify the nota fiscal number in the Goods Receipt transaction in the field Delivery note. In this case, the nota fiscal number can be used in Invoice Verification to select the relevant data of the goods receipt. The field value is transferred automatically to the nota fiscal number.
Specify the nota fiscal number in Invoice Verification in the field Reference doc. This is only necessary for Goods receipts without a nota fiscal number. It is recommended to make the field mandatory for document types which require input in the field Reference doc.

The following input formats are allowed:

xxxxxx
xxxxxx-sss
xxxxxx-Suu

Where	xxxxxx		®	Nota fiscal number
		sss	®	Series (without subseries)
		S	®	Series (letter between A and Z)
		uu	®	Subseries