Archive Batch Records in the Background

Prerequisites

The header records of the batch records have been generated.

All process orders belonging to the batch record have status Technically completed or Completed.

Note:

When you complete an order, the system does not check whether all process messages for the order have been sent successfully. To make sure that all messages are transferred to the batch record, check the message status and message logs in the message monitor first.

All inspection lots belonging to the batch record have status Lot locked for batch record.

You set this status in the usage decision for an inspection lot after inspection completion.

Activities

The program selects all batch records that meet these requirements and match the selection variant you have defined.

It creates the documents for the table of contents, version data, deviation list, and R/3 objects for these batch records and transfers them to an optical archive via SAP ArchiveLink.

Result

The current version of the batch record is assigned status Archived. It can now be approved.

All R/3 objects belonging to the batch record are locked and can no longer be changed.

The process orders and inspection lots belonging to the batch record are assigned status Batch record archived . You can thus delete them from the R/3 database in the next archiving run.