Define Status Selection Profile (SAP Library - Process Data Documentation)

Define Status Selection Profile

In this IMG activity, you define the status selection profiles for the object types Batch record and Process order. In these selection profiles, you specify combinations of system statuses and/or user statuses according to which you want to select or check batch records or process orders.

You will later use selection profiles in the following contexts:

When you edit batch records, you can use selection profiles to create your worklists.

You may want to do this in particular if you often use the same selection criteria (such as, batch records for which deviations were found).

In Customizing, you can assign one selection profile for batch records and process orders respectively to the deviation profiles of your batch records.

During the deviation analysis, the system checks whether the batch record or the corresponding orders comply with the selection profile or whether a deviation was found.

Selection Condition

A selection profile can comprise several selection conditions that are linked to each other. You specify the following information in selection conditions:

The status according to which you want the system to select or check objects

If you use a user status, you must also enter the appropriate status profile.

The state of the status according to which the system selects

You can, for example, check whether the status you specified is active in the objects, inactive, or has never been active.

Whether the status should or should not be in this state

You can use this setting for certain selection profiles to reduce the number of selection conditions and thus the effort required when maintaining them.

Linking Selection Conditions

A selection profile can be made up of several selection conditions that are linked to each other as follows:

Consecutive selection conditions that are linked by OR are evaluated together as a block. The selected objects must at least fulfill one condition of this block.

In addition, blocks or individual conditions can be linked by AND . The selected objects must fulfill all blocks and individual conditions linked by AND.

Language Dependence of Selection Profiles

You can use selection profiles in all languages that are defined in your system. If you use user statuses, make sure that they have either been defined in your logon language or have been translated in the status profile. Otherwise, you must enter the statuses in the language in which they have been defined.

Example

You want to perform a defects analysis for your materials. To do so, you want to evaluate approved batch records during whose production deviations were found. For this reason, you define the following status selection profile to create your worklist:

Link	Status	Not	State
	Batch record deviations	-	Active
AND	Batch record approved	-	Active

Requirements

Statuses that you use in the selection profile must meet one of the following requirements:

They have been defined as system statuses for the relevant object type

They have been defined as user statuses in a selection profile of the object type (see Define Status Profiles).

Recommendation

Selection conditions are evaluated top-down during the selection. For performance reasons, you should therefore place conditions that limit the selection very much at the beginning of a selection profile.

Activities

Define the selection profiles that you want to use to:

Create your worklists for batch record editing

Check your batch records and process orders during the deviation analysis