Preparatory IMG Activities (SAP Library - Cost Element Accounting (CO-OM-CEL))

Preparatory IMG Activities

Purpose

To make full use of the reconciliation ledger functions you need to process some preparatory IMG activities:

Process Flow

Configure Cost Element Accounting using the Implementation Guide (IMG).

Reconciliation ledgers, activating

The reconciliation ledger is updated online for all CO postings (see the IMG for Cost Element Accounting under Reconciliation Ledger ® Activate Reconciliation Ledger)

In the basic data for maintaining controlling areas, you can only display this indicator. This is because a deactivation with subsequent activation could cause data inconsistencies.

Any CO data that you post during the deactivation phase is not transferred to the reconciliation ledger. This data is not included during a CO-FI reconciliation.

Choose a document type for the reconciliation ledger

You can store a document type for the reconciliation ledger in the basic data of the controlling area. The document type determines which document number interval is used for the FI documents. If you did not store a document type in the controlling area, you need to make an entry during the reconciliation posting under Extras -> Posting parameters.

Maintain expense accounts.

For expense accounts, to which reconciliation postings are to be assigned, you must select Posting without tax allowed in the master record of the account.

Create adjustment accounts in Financial Accounting (FI).

These adjustment accounts must be profit and loss accounts (see Defining Adjustment Accounts).

Maintain account determination

To be able to make reconciliation postings in the FI component, you must define the adjustment accounts for secondary cost elements (see Account Determination).

Configure Cost Center Accounting (CO-OM-CCA) using the IMG.

Configure any other CO applications you require

To configure the various CO applications, see the information in the appropriate Implementation Guide (IMG).

Make postings to the CO applications and to external systems.

Follow-up postings for the reconciliation ledger may be necessary and can be made at any time for a period interval. (see Follow-Up Postings to the Reconciliation Ledger) .

You can create cost elements in the menus for Cost and Revenue Element Accounting or Cost Center Accounting.

Select Company code validation for primary postings in your controlling area.

When making a primary posting in Financial Accounting, you specify an account assignment object, for example, a cost center. If the reconciliation ledger is active, you can activate the validation indicator to ensure that the account assignment object (such as a cost center) is not assigned to a company code that differs from the one specified in Financial Accounting.

Select the appropriate indicator in the control indicator for your controlling area.

If you want to carry out reconciliation evaluations using the business area, you should assign each cost center to a business area.

To do so, you need to select Business area balance sheets for the company codes assigned to the controlling area during the system settings for Financial Accounting. See the IMG Financial Accounting Global Parameters ® Business Area ® Enable business area balance sheet.

The R/3 System then sets the Business area field as an obligatory field in the cost center master data.

The fiscal year variants of your controlling area and the correspondingly assigned company codes may only differ in the number of accrual calculation periods.

For follow-up postings to the reconciliation ledger, the SAP R/3 System reads both the totals files and the line item files. This adversely affects system performance if large data volumes are involved. You should therefore run your follow-up postings in the background.

For cross-company-code cost accounting you should also record the group currency in the general ledger (ledger GLT0). This is particularly necessary if the company codes assigned to the controlling area are managed in different currencies. The values from FI and CO can then be compared in the group currency for all company codes.