Deriving the Functional Area (SAP Library - Cost of Sales Accounting)

Deriving the Functional Area

Use

In order that expenses can be sorted according to corporate functions, the system derives the functional area for the following postings.

Primary postings (postings in Financial Accounting) to a profit and loss account
Secondary postings (allocations in Controlling)

The functional area is derived for both objects involved in the allocation.

No functional area is derived in the following cases:

Postings to balance sheet accounts
When creating statistical key figures in Controlling

The system derives the functional area after saving. The derived functional area is thus first available in the document created and not on the entry screen.

Prerequisites

In order that the functional area can be derived when a posting is carried out, cost of sales accounting has to be active for the company code in which the posting is carried out.

Features

The system derives the functional area according to the following logic:

The system derives the functional area from the master data of the assigned objects.

If an object is assigned during a posting, the system checks whether a functional area has been entered in the master record of the object. The system retains this functional area provisionally.

The system derives the functional area from the master record of the G/L account or the cost element.

The system checks whether a functional area is entered in the master record of the cost element or the P&L account. This functional area overwrites the functional area derived from the assigned object.

The system derives the functional area via substitution for the component Financial Accounting, Event 0005. If a functional area has already been defined, this is overwritten with the functional area obtained via substitution.

Definition of a substitution is necessary:

Where you are not able to enter a functional area in the master data of an object, for example business process or real estate objects.
When you want to specify exceptions where derivation from the object should not occur.