Checking Whether Availability Control is Active 

You can see whether availability control is active by looking at the system status of the potential budget object, or the display and change mode in the budgeting function (original budget, release, and so on).

Availability control is active in the following cases:

  1. Choose Logistics or Accounting ® Project System ® Basic data ® Project ® Special maintenance functions ® Structure planning ® Change project.
    The Change Project: WBS Element Overview screen appears.
  2. The system displays the system status of the WBS elements via basic data.

In The Project System (Same as for Internal Orders)
  1. Choose Logistics or Accounting ® Project System ® Controlling ® Budgeting ® Original budget ® Change or Display.
    For internal orders, choose Accounting ® Controlling ® Internal orders ® Budgeting ® Original budget ® Change or Display.
  2. Enter the necessary data and choose Continue.
  3. Choose Extras ® Availability control ® Information.
    You can now see whether the system issued a corresponding message.
  1. Choose Logistics or Accounting ® Project System ® Controlling ® Budgeting ® Original budget ® Change or display.
  2. Enter the necessary data and choose Continue.
  1. Choose Logistics or Accounting ® Project System ® Controlling ® Budgeting ® Original budget ® Change or display.
  2. Enter the necessary data and choose Continue.
  3. Choose WBS Element overview ® Extras ® Availability control ® Reference.

As well as the assigned and the distributable budget, the system displays the element with budget (which is on a higher level in the project structure) in the Controlling element column for each WBS element without budget. The system posts assigned funds from the WBS element and all lower-level WBS elements (that do not have any budget) to the controlling element.

The current assigned and distributable values are displayed after the budget is checked.