Creating Rebate Credit Memos 

Use

Now you create the rebate credit memo (based on the credit memo request generated in the settlement).

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    Logistics ® Sales and Distribution ® Sales ® Order ® Change

    Transaction Code

    VA02

  2. Enter the following data:
    3.

    Field

    Data

    Order

    Credit memo request noted earlier

  3. Choose .

    4. You can see that the credit memo request has been created for the rebate recipient 6000 (entered in the rebate agreement). The items in the credit memo request are created using the settlement material entered in the condition records for the rebate agreement.

  4. Select the first item and choose in the lower half of the screen.

    5. Condition type ZBO7 appears twice. In the first line, it contains the payment amount calculated from the sales volume. The second line contains the provision amount posted up to now. When you create the credit memo, the provision in Financial Accounting is written off by this amount. In Profitability Analysis, once the credit memo has been created, the system updates the difference between the payment and provision amounts in the rebate value field.

  5. Choose .
  6. Enter the following data:
    7.

    Field

    Data

    Billing block

    empty (delete any default)

  7. Choose Sales document à Billing.
  8. Choose .

    9. The R/3 System issues a document number.

    Note this number.

  9. On the Create Billing Document screen, choose Billing document à Display.
  10. Enter the following data:
    11.

    Field

    Data

    Billing document

    Your noted Billing number

  11. Choose Accounting.
  12. In the dialog box, double click on Accounting document.

    13. The posted provision has been settled (account number 89000 and 884010).

  13. Choose .
  14. Double click on the first document from the profitability analysis.
  15. Choose the Characteristics tab page.
  16. To see more characteristics, choose .

    17. You now see customer 6000 (the central office of the company RIWA), to which the rebate credit memo is sent. On the customer hierarchy level, only field 01 has been completed, because the credit memo was sent directly to the central office and not to the companies assigned beneath it.

    You can see the settlement material for the product hierarchy for gloss paints, but you can’t see the sold final product anymore.

    You can only see product hierarchies 1 and 2 because the settlement material has been assigned to these hierarchy levels only.

  17. Choose the Value fields tab page.
  18. Scroll down using until you display the Rebate costing field.

    19. The value field contains the difference between the provision and the amount that was paid out. This means that the total amount of the sales deduction has increased, because the condition type for rebates was updated to Profitability Analysis using sign transfer. This makes it possible for a negative sign to count as an increase to costs.

  19. Choose .
  20. Double click on the second document in Profitability Analysis.

    21. Look at the credit memo item for the product hierarchy for primers.

  21. Choose the Value fields tab page.

    22. The rebate value field contains the difference between the provision and the amount that was paid out. This time the value is not negative. This means that the provision was too high and that the total value of the rebates has been decreased by this amount.

  22. Choose .
  23. Choose .
  24. Choose until the overview tree appears.