Creating Invoices 

Use

When you create the invoice, the system updates the rebate basis in the rebate agreement. In Financial Accounting, a provision is posted for the future rebate payment. The provision amount is accrued in the Rebate value field in Profitability Analysis.

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    Logistics ® Sales and Distribution ® Billing ® Billing Document ® Process Billing Due List

    Transaction Code

    VF04

  2. Enter the following data:
    3.

    Field

    Data

    Billing date from

    Today‘s date

    To

    Today‘s date

    Sales organization

    1020

    Documents to be selected screen - delivery-related

    Select

  3. Choose DisplayBillList.

    4. The system lists all deliveries that are open for internal billing on the selected date.

    Note that additional deliveries (from previous IDES processes) may be displayed that are open for billing. If this is the case, deselect the deliveries that do not belong to your current IDES process.

  4. Choose .

    5. The R/3 System displays a group number for the orders that you have created.

  5. Position the cursor on the group number line, and then choose Documents.

    6. You see a list of the created invoices.

  6. Note the document numbers of both sales documents.
  7. Place the cursor on the first invoice and choose Disp. doc..

    8. The quantity of the individual batch is billed on the basis of the system setting. For this reason, the billing document contains an item without a batch entry and a billing quantity of zero, and a further item for each batch with the corresponding billing quantity.

  8. Select item 11, then choose in the lower half of the screen.
  9. Select the line for condition type ZBO7 and choose .

    10. You can see that the pricing condition has been calculated according to the rebate agreement that you created (in the Rebates section). The amount corresponds to the provision percentage rate determined in the rebate agreement (Condition values section). The condition is only for statistical purposes and does not influence the value of the billing item. A provision is posted for the value of the condition (Control data section).

  10. Choose .

    11. In the condition record for the rebate agreement, the sales volume valid for a rebate is increased by the value in the Rebate basis line.

  11. Choose .
  12. Choose Accounting.
  13. In the dialog box, choose Accounting document.

    14. In Financial Accounting, both revenue and receivables have been posted, along with the provision for the value of condition type ZBO7. Account 8900 is the balance sheet account and account 884010 is the sales deduction account.

  14. Choose .

    15. Two documents exist for the profitability analysis because it is updated for each item in the sales order and billing document.

  15. Choose the first document for the profitability analysis.
  16. Choose the Characteristics tab page.
  17. To see more characteristics, choose .

    18. You can see all the relevant data from the billing document. On customer hierarchy level 01, you can see the first node for the RIWA central office, along with customer number 6000 and the assignments to customer hierarchies 02 and 03 (as discussed in the Check Customer Hierarchy process step). Product hierarchies 1 - 3 are filled according to the CO-PA derivation rules.

    Characteristics exist for all dimensions that can be used for analysis purposes in Profitability Analysis. These characteristics values are derived from the customer and material master data and from SD partner roles (such as sales representatives), or from CO-PA-specific characteristics.

  18. Choose the Value fields tab page.
  19. Scroll down using , until the rebate and revenue fields are displayed. Note that the value of the Accounting provision in the Cash discount field is the sales deduction from the profitability analysis.

    20. The value fields contain detailed information about billing quantities, revenue, rebates and detailed product cost components that were derived from the Sales and Distribution and Product Cost Planning areas. Note that the list of value fields continues over several screens.

  20. Choose .
  21. Choose .
  22. Choose until the overview tree appears.