Defining Report Layouts (SAP Library

Defining Report Layouts

Use

For each report that you create, you can assign a report layout. Via the report layout you define the layout features of the report, such as the page format of the report and the numeric format of the report data. When you use the Layout functions, you can set parameters for the report.

You received the SAP standard layout with your R/3 System. This standard layout is automatically assigned to each report you create. If you want to use the SAP standard layout, you can skip the following steps and go directly to defining rows. When you first define a report, the default standard layout is always SAP. SAP appears in the Standard layout field at the top of each report layout dialog box.

When you define a report layout, you can define a layout specifically for a report and you can change the standard layout assigned to a report.

Procedure

To define a report layout, choose Goto ® Report layout and work with the following tab pages:

Page/Control: Here you define general page format parameters, such as the length and width of a page

Rows: Here you define row total parameters, such as the positioning and summation levels for report row totals

Lead column: Here you define row text parameters, such as the text type and row length

Columns: Here you define the type of column break and the treatment of zero columns

Column headings: Here you define orientation of the column headings, such as the position and layout of the columns

Representation: Here you can define the numerical formats

Language dependent: Here you define the language dependent report parameters

Graphics: Here you define the graphical presentation and color palette

You can switch between the change mode of your report layout and the default parameters of the standard layout using the pushbutton Use standard layout or Define report layout. To change a parameter so that the standard layout value is not used in a report, you type over the current value. The value is not changed in the standard layout; it is only changed for that specific report.

Type over current values with the values you want to use for the report layout.

Choose Continue.

To save the report layout parameters, choose Report ® Save.

Changes that you make to the report layout parameter values do not affect the standard layout values that are stored in the system. The report parameter values that you enter only affect the specific report that you are working on.

You can change standard layouts for reports; however, any changes you make affect other users' reports. For more information, see standard layouts.

For more information on the standard layout screens or for information about changing the standard layout, see creating a standard layout.

For information on how to change the standard layout assigned to a report, see changing a standard layout.

The system determines which format group to use based on the format group defined in the sets that are used in the report definition. Some report parameters can be defined using six variants of the parameter. These variants correspond to the format groups 0 through 5. Depending on the value entered in the format group field for a set, the Report Writer selects one of the six values. For more information on format groups, see setting format groups in sets.