Posting Periods (SAP Library

Posting Periods

Use

Before data can be posted in FI-SL, you must define accounting periods and allowed accounting periods. Accounting period definitions determine the fiscal year(s) and posting periods that are available on the system; allowed accounting periods determine which posting periods are open for posting data.

You can define your fiscal calendars so that the system identifies data by a unique posting period. You only define the end date for the period. The system uses the business transaction date (posting date) to calculate to which fiscal period of a special purpose ledger the transaction data should be posted.

Features

Each business transaction can be posted to different periods in different special purpose ledgers, depending on the accounting period definition of the ledgers.

One special purpose ledger may only contain information necessary for a weekly sales report, but the same business transaction may also flow into a general special purpose ledger, used to create a monthly balance sheet. The first special purpose ledger would have 52 periods; the second ledger would have 12 periods.

You can define as many concurrent fiscal calendars as you need, and you can define up to 366 posting periods (for example, for an average daily balance ledger) in a fiscal calendar.

When posting from outside of FI-SL (for example, via FI or CO), the Integration Manager does not check if a period is open for posting. This check should be completed in the system from which you are posting (sender system).

Accounting Period Definition

When you set up your FI-SL System, you must designate accounting period definitions for the system. Accounting period definitions determine the fiscal calendar, which defines the fiscal year and the posting periods within the fiscal year.

For more information about defining accounting periods, see the Implementation Guide (IMG) for Special Purpose Ledger.

Allowed Accounting Period Definition

You must designate allowed accounting periods for each company/ledger combination. Allowed accounting periods determine which periods are open for posting for data to post for a company/ledger combination. If you do not open an accounting period for a company/ledger combination, data cannot be posted to the company/ledger combination.

You can define a fiscal year variant for a local company code, and then define a different fiscal year variant for the local company code/ledger combination.

You can define allowed accounting periods for different versions and for different record types (for example, plan data, actual data). You can open or close the accounting periods at any time for a version/record type combination within a company/ledger combination.

For more information about defining allowed accounting periods, see the Implementation Guide (IMG) for Special Purpose Ledger.

Special Periods

Using the fiscal year variant, it is now possible to use special periods in FI-SL. When you define a fiscal year variant, you enter the periods and special periods for a fiscal year. You then assign the fiscal year variant to a company. You also assign a fiscal year variant to a company/ledger combination when you define a special purpose ledger. The fiscal year variant(s) assigned to a company and to a company/ledger combination determines if special periods are used.

Using the fiscal year variant, the system posts to special periods as described in the following table.

If/Then Table for Posting to Special Periods

If the fiscal year variants assigned to the company and to the company/ledger combination are:	Then
The same	Data is posted to the corresponding special periods defined for the ledger/company combination.
Different, and there are fewer special periods in the ledger fiscal year variant as in the company fiscal year variant	Data is posted to the last available special period defined for the ledger/company combination. If no special period is defined, the highest normal period is used. Example: The company fiscal year variant has four special periods, and the ledger/company fiscal year variant has two. You post to the fourth special period. The system would post to the second special period of the ledger.
Different, and there are more special periods in the ledger fiscal year variant as in the company fiscal year variant	Data is posted to the corresponding special period defined for the ledger/company combination. Example: The company fiscal year variant has two special periods and the ledger/company fiscal year variant has four. You post to the second special period. The system would post to the second special period of the ledger.

When posting to a special period in FI-SL using the Actual posting function from the Special Purpose Ledger screen, you can only post to the special period when the posting date occurs within the last normal period of the fiscal year.

To post to special periods for a global company, you must assign a local company code to the global company. If you are posting to a global company and a local company code is not assigned to the global company, you cannot post to special periods for the global company.