Faxing and E-Mailing Letters to Applicants 

Prerequisites

If you want to fax or e-mail a letter you have two options:

Sending a Fax or E-Mail to One Applicant

  1. From the SAP Easy Access screen, choose Human resources ® Personnel Management ® Recruitment ® Applicant Activity ® Maintain.

    2. The Maintain Applicant Activities screen appears.

  2. In the Applicant number field, enter the desired number.
  3. Choose .

    4. The Maintain Applicant Activities screen appears.

  4. Select the applicant activity you want.
  5. Choose Activity.

    6. The Change Planned Activity dialog box appears.

  6. Enter your data as required.
  7. Choose Fax letter or Mail letter.

    8. A dialog box appears displaying the fax numbers or Internet address of the applicant in question.

  8. Select the fax number or Internet address you want.
  9. Choose Mail letter or Fax letter.

Result

You have faxed or e-mailed a letter to an applicant directly from the R/3 System.

Sending a Fax or E-Mail to Several Applicants

  1. From the SAP Easy Access screen, choose Human resources ® Personnel Management ® Recruitment ® Applicant Activity ® Print Letters ® Execute.

    2. The Recurring Tasks: Print Letters screen appears.

  2. Enter the appropriate selection criteria.
  3. Set the Fax or Internet mail flag.
  4. Choose .

When you run the report, a dialog box does not appear with fax numbers or an Internet address. This is because the numbers and addresses are found by a search procedure run in the background. See the Features section of Sending Correspondence to Applicants Via Fax or E-Mail (SAPconnect) .

Result

You have faxed or e-mailed a letter to several applicants directly from the R/3 System.