Creating a Standard Letter for an Applicant Action 

Procedure

  1. From the SAP Easy Access screen, choose Human resources ® Personnel Management ® Recruitment ® Applicant Activities ® Maintain.

    2. The Maintain Applicant Activities screen appears.

  2. Enter the desired applicant number, and choose ..

    3. The Maintain Applicant Activities screen appears.

  3. Select the activity you want.

    4. You can create the activity as a planned activity, or as a completed activity.

    To create the activity as a

    Choose:

    The following screen appears:

    Planned activity

    Edit ® Create planned activity

    Create Planned Activity

    Completed activity

    Edit ® Create completed activity

    Create Completed Activity

  4. In the Activity type field, enter the desired activity.
  5. In the Performance field, enter the desired performance date.
  6. In the Standard text field, enter the desired standard text.
    1. To see what standard texts are available, use the possible entries for the Standard text field.

      2. The Find Standard Texts screen appears.

    2. Choose .

      3. The Find Standard Texts screen appears.

      To display a preview of a standard text, select the text you want, and choose .

    3. To select a standard text, choose a standard text and choose .

    This takes you back to the Create Planned Action or Create Completed Action dialog window.

  7. If necessary, select Send mail.

    8. Depending on the activity you create, a mail will be sent to the relevant administrator or person responsible.

  8. Select Recurring tasks if you want to print out the standard letter in bulk processing.
  9. Choose .

    10. This takes you back to the Maintain Applicant Activities screen.

  10. Choose .

Result

You have created a standard letter.