When creating a letter to an applicant, you have a choice of the following options:

• You can choose a standard letter, which is assigned to the applicant by means of the corresponding applicant activity. The applicant's personal data is automatically inserted into the standard letter when it is displayed and printed.
• You can create an individual letter for the applicant. To do this you must assign a standard letter to the applicant using the corresponding activity, and then modify this standard letter using either SAPscript or Microsoft Word. This individual letter is then saved with the data on the applicant. The applicant's personal data is automatically inserted into the standard letter when it is displayed and printed.

If you have created an individual letter for an applicant, you can nevertheless delete this at any time and retrieve the appropriate standard letter.