Storing Lease-Out Correspondence (SAP Library - SAP ArchiveLink

Storing Lease-Out Correspondence

Use

SAP provides standard lease-out correspondence using SAPscript word processing.

Under certain circumstances, the correspondence is optically stored during print and can be displayed when you process lease-outs or customer master data of the assigned partners. This gives you a good overview of the correspondence relevant to lease-outs.

Prerequisites

Preparation and Customizing for RE

The SAP ArchiveLink (BC-SRV-ARL) component is installed in your system.

In Customizing for Real Estate, you have flagged the Optical archive installed indicator and chosen SAPscript as the word processing system (R/3 Real Estate ® Correspondence ® Basic Settings for Correspondence in Real Estate).

Technical parameters (RE-RT-RC)

Object type	Link table	Document class
BUS1130 Lease-out	TOA01	PDF

Document type

Correspondence	Document type
Lease-out	VIOMV
Lease-out letter	VIOMVANS
General letter	VIOMVAG
Rent adjustment	VIOADJGNRL
Advance notice of structural changes	VIOBAEANK
New LO number for RE introduction	VIOINTRO
RE (Real Estate) dunning notice; also assigned to customer	VIOMAHN
Tenant account sheet; also assigned to customer	VIOMKBL
Service charge settlement	VIONKABR
Invoices for lease-outs; also assigned to customer	VIOSOST
Sales settlement	VIOSLST
Correspondence on tenant changeover	VIOTNNTCHG
Reminder for rent adjustment	VIOADJDUNN
Rental collateral	VIORCCCU
LO conditions in original currency	VIORACC

Activities

If the appropriate settings have been made in Customizing (see above), the correspondence is stored automatically when it is printed.

Print (= store) correspondence

There are two ways of printing correspondence in RE:

Central access: Choose Real estate management ® Correspondence.

Then select the letter you require from the respective section: Lease-outs, Tenant changeover, Rental accounting, Service charge settlement, Rent adjustment, General correspondence, Third-party management, Local currency changeover, Legacy data transfer.

Access from the applications: You can access the correspondence from the particular application you are working in, for instance while you are editing a lease-out, notice or rent adjustment.

Display stored documents

Display lease-out documents	Display customer documents
Choose Real estate management ® Rental ® Lease-out ® Change / Display. Then choose System ® Links in the editing / display screen.	Choose System ® Links in the editing / display screen.