Procedure for Changeover in Funds Management 
Procedure for Changeover in Funds Management
Use
Within Funds Management you will need to carry out certain reconciliation programs, which ensure that reconciled data exists both before and after the euro changeover. You must execute these programs during the CLEANUP phase.
Features
Reconciliation in the Actual and Commitment Update
The changeover in Funds Management converts both actual and commitment data into euros. Both line items and totals records are converted. This may lead to rounding differences between the total of the line items and the value in the totals record.
The following line items and totals records are stored in the system for an FM account assignment:
Before changeover
|
FM account assignment | |
Invoice 1 |
100.00 |
Invoice 2 |
1000.00 |
Total |
1100.00 |
After changeover:
|
FM account assignment | |
Invoice 1 |
49.99 |
Invoice 2 |
499.99 |
Total |
549.99 |
For this reason, you must run the FI-FM Reconciliation Program: Leveling of Line Items and Totals Records (RFFMRC04) after the changeover.
After the reconciliation
|
FM account assignment | |
Invoice 1 |
49.99 |
Invoice 2 |
499.99 |
Total |
549.98 |
Reconciliation in Budgeting
If you distributed budget from higher levels to lower levels, the amount distributed must not exceed the budget originally available. The same applies if you work with funds and distribute an overall budget to a number of years. In addition, the released budget for a budget structure element (BS element) must not exceed its current budget. To minimize such budget overruns during the euro changeover, budget values are always rounded down.
Nevertheless, a situation may arise where more budget is distributed to a BS element than exists in the higher-level BS element. In this case, the system displays error messages during the budgeting transactions. To clean up such inconsistencies, you should start the RBPEWU1M report program after the euro changeover. This program corrects the budget values in tables BPGE and BPJA if the budget variance in the BS element checked is more than one percent or 10 currency units before the reconciliation.
The following budget values are stored in the system for two FM account assignments:
Before changeover
|
Higher-level |
Lower-level | |
Original budget |
1000 |
1100 |
Supplement |
100 |
|
Total |
1100 |
1100 |
After changeover:
|
Higher-level |
Lower-level | |
Original budget |
499.99 |
549.99 |
Supplement |
49.99 |
|
Total |
549.98 |
549.99 |
After the reconciliation
|
Higher-level |
Lower-level | |
Original budget |
499,00 |
549.99 |
Supplement |
50.00 |
|
Total |
549.99 |
549.99 |
The system does not reconcile assigned values. For example, if the budget for an object was 100% exhausted prior to the changeover, the total of assigned funds may overrun the existing budget following the changeover due to rounding differences. Whether further funds assignments are possible depends on the availability control settings.
Budget adjustments that occurred during reconciliation are not passed on to the availability control. If you want to inform availability control of the budget adjustments, you must recreate the assigned values. Access the relevant function in the Funds Management menu by choosing Budgeting ® Tools ® Reconstruct assigned values.
Special points in the fiscal year change
Generally speaking, there are no special points to bear in mind for the fiscal year change in connection with the changeover to the euro. In the following situation, the fiscal year change is not possible with the functions available at this time. You have carried out the fiscal year change, then converted from local currency to the euro. In such a case, you must not repeat the fiscal year change after the changeover. SAP is to make a program available which you can use to repeat the fiscal year change after changing over to the euro.