Field Transfer 

Use

You use this function to control which field contents are transferred from the sending asset to the target asset during intercompany or intracompany asset transfers.

Prerequisites

You define field transfer in Customizing for Asset Accounting. Choose Transactions Õ Intercompany Asset Transfers Õ Automatic Intercompany Asset Transfers Õ Define Transfer Variants.

Features

Transfer of Field Contents

If there is no target asset for the transfer in the target company code, a new asset has to be created there. The system creates this new asset, mostly automatically, from the intercompany transfer transaction. You only need to enter the asset class, the most important asset master data, and a reference asset.

Usually you want to retain as much of the data from the original asset as possible. You can therefore use the sending asset as the reference asset for creating the new asset. For each transfer variant, you can specify the fields to be transferred from the reference asset to the new asset. The following rules apply:

Field assignments specified in Customizing are valid only as long as you do not make manual entries in the master data (for example, entering a cost center). In other words, field assignments are overwritten by manual entries.

You want to transfer the cost center from a reference asset while transferring using transfer variant 4 to a new asset in asset class 3000. The following settings have to be made in Customizing for Asset Accounting:

The Copy indicator has to be set for field group 15 (cost center) in the screen layout rule of asset class 3000.

The Copy indicator has to be set for field group 15 (cost center) in transfer variant 4.

When the new asset is created, the Reference asset indicator has to be set in the transfer transaction. Do not make an entry in the Cost center field, since a manually entered cost center would overwrite the copied value.

In addition, the system stores the following master data information in the target asset, based on the transfer data (independent of the field transfer rules):

You can also use substitution rules, that allow you to automatically substitute the cost center, location, and depreciation terms (refer to Validation and Substitution). If the asset class changes as a result of the transfer, then the field transfer rules of the transfer variant take priority over the default values in the new asset class (when the new asset is created).

Historical Transfer of Capitalization Data

Along with the general master data fields, you can also historically transfer specifications for capitalization and the start of depreciation from the sending asset to the target asset. You specify this transfer in the transfer variant, for each cross-system depreciation area. In addition, you have to set the Transfer adopting dep. start date indicator in the transaction type.

In order for this transfer to work, the capitalization date and the depreciation start date cannot be entered manually in the master record of the target asset. When this indicator is not set, the system determines the capitalization date based on the asset value date of the transfer, and the depreciation start date using the period control in the depreciation key.

Setting this indicator does not make sense for assets under construction.