Printing Export Documents in Foreign Trade 

This print function enables you to issue foreign trade output as a printout. It displays all the types of output for a billing document in a list. You can then select the output you would like to print from this list.

Prerequisites

Before printing export documents using this function, you need to first assign the output type, printer and dispatch time to the documents in SD. (See Preparing Export Documents for Printing in SD.)

You can configure the settings for printing export documents in Customizing for Foreign Trade. Go to Sales and Distribution ® Foreign Trade ® Printing/Communication ® Control Foreign Trade Documents ® Form data control.

Procedure

  1. From the Communication/Printing Cockpit, choose the appropriate option for printing foreign trade documents in the Printout section.
  2. There are four possible options:
    1. First processing
      The output that you want to print is in the billing document. The system selects only those documents with       dispatch time 3.
    2. Error processing
      You use this option to reprint output if an error occurred when you tried to print it the first time. Please ensure that the error has been corrected before attempting a reprint.
    3. Repeat processing
      Use this option if the document was printed once successfully and you want to print it again.
    4. Special case processing
      If the document was successfully output but problems occurred during subsequent processing, that is, outside the data processing system. The document is retained in the system and you can re-start processing.

For example, you sent the document to the printer successfully but the paper was torn in the printer. Because of this you want to cancel the printout and start again.

Since you need to verify the documents that have been printed out, you must cancel the output using special case processing. After you have cancelled it, you can then print the document again by entering a new output in the billing document and issuing it with the print transaction.