IDs for Time Data (SAP Library - Personnel Time Management (PT))

IDs for Time Data

Definition

A time data ID is an easily identifiable combination of letters or numbers used for time data in the SAP System.

Use

The use of time data IDs dramatically reduces data entry workload for your time administrators. Now, time administrators simply select the appropriate ID to record time data, without needing to enter an infotype and a subtype.

Structure

Time data recorded using the Maintain Time Data transaction (PA61) in SAP Time Management, as well as time events recorded in an external system, can also be displayed and processed in the Time Manager’s Workplace. The system searches for a corresponding time data ID designating this type of time entry. The system issues an ID beginning with a question mark ("?") for time entries having no corresponding ID.

Similarly, you can also process time data recorded in the Time Manager’s Workplace using the Maintain Time Data transaction (PA61).

You do not need to assign individual IDs to each type of time entry. You only need to define special IDs for the specific types of time data entered most often by your time administrators. Time administrators can use general (generic) IDs to record other types of time data. These time entries are usually specified further in the Details Area.

Furthermore, time data IDs do not need to be defined to apply throughout your entire enterprise. You can define various definition sets for individual enterprise areas to take into account your enterprise structure or different languages. You can then create different IDs for individual enterprise areas.

You can define any number of subsets for a definition set. In this way, you can target the specific use of IDs throughout the enterprise. For example, you want the same IDs to be valid for all of the time administrators in your enterprise. You create an applicable definition set. However, not every time administrator requires the same IDs to maintain their respective time data. You subdivide the definition sets into subsets, and then assign an appropriate subset to each time administrator.

For more information, choose Time Manager’s Workplace ® IDs in the IMG for Personnel Time Management.

Example

You create the definition set 001 for your UK subsidiary, and the definition set 002 for your US subsidiary.

For the UK definition set, "L" stands for a full- or half-day of standard annual or educational leave.

Time administrators in Group A need to use all three of these IDs to maintain their time data. No educational leave is permitted in Group B, so time administrators in this group do not use the specification "educational leave." You create subset A for Group A, and subset B for Group B.

You proceed similarly for your US subsidiary, however, you use the ID "V/L" for vacation/leave.