Set Up Payment Methods per Company Code for Payment Transactions (SAP Library - Accounts Receivable and Accounts Payable)

Set Up Payment Methods per Company Code for Payment Transactions

In this activity, you specify which payment methods can be used per company code and determine the conditions under which a payment method should be used.

Amount limits for payments within which the payment program can select the payment method

Note:

You always have to specify a maximum amount, otherwise the payment method cannot be used. If you specify the payment method in an open item, the payment program ignores the amounts you enter here.

Specifications for grouping items for payment (such as single payment for marked items)

Specifications for foreign/foreign currency payments

Specifications for optimizing bank selection

Specifications for the form to be used for the payment medium

Specifications for issuing payment advice notes

Optimization

You can optimize either by bank groups or by postal codes. If you optimize by bank groups, money is transferred from the house bank to the business parner's bank in the shortest possible time. For this to be possible, you assign all banks in the master records to a bank group defined by you.

If you optimize by postal codes, the house bank selection is determined by the business partner's domicile. If you select the "Optimization by postal codes" field, you can go directly to the activity for assigning house banks to an interval of postal codes.

Foreign payment/Foreign currency payment

If you specify that the payment method can also be used for foreign currencies, all currencies are permitted. In the activity Set Up Payment Methods per Country for Payment Transactions, you can also specify certain currencies per payment method and country. Only payments in these specified currencies are then made using this payment method.

Note

If the payment method only permits local currency payments, the specified currencies are ignored.

Example

For a transitional period, the existing local currency and the EURO can be used for domestic bank transfers. You permit payments in foreign currency for the payment method "Bank transfer", and enter the EURO and the existing local currency as the possible currencies.

You can only use a payment method such as EURO bank transfer for specific currencies.

You use foreign currency checks with a pre-printed currency key (USD checks, for example) and you wish to set up a payment method that you only use for payments in USD, and USD is not your local currency.

Payment advice note control

Depending on the space available on the payment medium form for information about the note to payee, you have the following options:

If unlimited space is available, you do not need to print payment advice notes (for checks , for example), but can do so if desired.

If there is no space available, a payment advice note containing all the information about the purpose of payment is always printed (for bills of exchange, for example).

If only limited space is available and there is therefore a risk that the space will not be sufficient, you can choose from the following options:

You can have the system create a payment advice note containing the information about the note to payee.

If a payment advice note is to be created every time, select "Always payment advice". The note to payee is then printed on both the form (so far as the number of lines selected on the form allow) and the payment advice note. If insufficient space is available, a payment advice note indicator is printed on the payment medium.

A payment advice note can only be created if the note to payee information does not fit into the available space. Select Payment advice after X lines.

You can have the system distribute the items between several forms. To do so, select No payment advice and Distribute items, XX lines per payment.

You can have the payment program determine another payment method if insufficient space is available. To do so, choose No payment advice and Payment method valid to xx lines.

Requirements

You have specified which payment methods are used in each paying company code.

You have already defined the forms for printing payment media. You do this in the system using SAPscript.

Fore more information, see the SAP Library under Financials -> Financial Accounting -> Accounts Receivable (or Accounts Payable) -> FI Accounts Receivable and Accounts Payable -> Payments -> Forms, and under Basis Components -> Basis Services/Communication Interfaces (BC-SRV) -> SAPscript (BC-SRV-SCR) -> BC SAPscript: Printing with Forms.

Recommendation

Make sure that the payment methods to be used for settling the business partner's open items have been entered in the customer/vendor master records.

Activities

Check whether the payment methods required by your organization have been defined in the system.

Further Notes

For more information about payments, see the SAP Library under Financials -> Financial Accounting -> Accounts Receivable (or Accounts Payable) -> FI Accounts Receivable and Accounts Payable -> Payments.