Show TOC
Define Own
Scenarios for Request to Change Master Data
In this IMG activity, you define scenarios for
the request to change master data.
Standard
Settings
All the scenarios provided by SAP are in the
S* namespace.
For requests to change master data, the
following notification types are provided:
- Notification type 50
for requests for cost centers, orders, and G/L accounts.
- Notification type 70
for requests for vendors and customers.
The notification
type contains information on whether the request must be approved, and if so,
by whom. Note that you can use a notification type for more than one
scenario.
Requirements
SAP recommends that you use the scenarios
provided for master data changes as a reference for creating your own
scenarios, and then to adapt the copy as required.
Activities
1. To copy a
scenario, select is and choose Copy.
To create a
scenario, choose New entries.
2. Enter a key
and a description for the scenario.
Caution
The scenario key
must not be in the SAP (S*) namespace.
3. In the
general data, make the required
entries.
Take this
opportunity to store a long text for the scenario. This description is
displayed as an explanation when you call up the form. You can also use this
description to find a corresponding form in the intranet. When you enter the
text, you do not have to enter key words as the search engine filters the text
using not only the words, but also their conjugation or declination. Word
groups are also used for the search.
For more information on the search engine, see the SAP Library under
Financials -> Controlling -> Cost Center
Accounting -> Information System -> Interactive
Information System, and then see Report Documentation under
Document Search Using The Retrieval System.
4. Transfer the
notification type 50 or 70 according to the
scenario.
Note
Check whether the
follow-up activities provided on the activities menu bar match your
requirements. We recommend that you use the follow-up activities supplied by
SAP.
5. Use
Entry with form as the entry type.
6. You only
need to specify an ITS service if you choose the Entry with
form entry type. You use an HTML form specially designed for the
scenario. You also need to assign an Internet service to the scenario that
contains the required HTML templates, ITS (Internet transaction server) and
language-dependent resources. In addition, there is a choice of business
add-ins (BADIs) that you can use, in which you can define specific
requests.
You can assign an
Internet service to maximum one scenario. To create a new
Internet service, choose Generate.
You have two
options:
- Generate internet service with
reference
When you generate the Internet service, if you specify a scenario with an
existing Internet service as a reference, the system copies it to the new
Internet service name.
- Generate internet service without
reference
If you do not specify a scenario with an existing Internet
service as a reference, the system copies the default Internet service
SR00. An internet service created in this way
contains all settings required for immediate testing of the scenario
definition. The system automatically inserts a request
data area with corresponding entry fields, for the
request-specific characteristics that were defined in the
scenario.
Note
Before you can test
the Internet service, you need to publish it manually. This takes you
automatically to the Internet service processing in the development workbench,
where you can publish the entire Internet service. Then you can test the ITS
service from Customizing using Test.
7. To modify
forms, choose Business Add-Ins. You can now change
the implementation (create, change, delete and so on).
If you require special initialization or checks on the request for the
scenario, you can use a business add-in (BADI QISR1). For more information on
BADIs, see Basis -> Change and Transport System - Overview ->
Transactions and Tools -> BC Changes to SAP Standards -> Business
Add-Ins.
Recommendation
For requests to
change master data, SAP advises you to transfer the corresponding
Business Add-In from the scenario using the F4 help facility.
During measure processing, the existing interfaces are incorporated into the
SAP System.
8. Do
not activate the cost incurring
indicator.
The scenarios for
master data changes do not incur costs.
9. Choose
Transfer.
When the next dialog
box appears, choose Copy all. The scenario you just
copied is now available in the selection list.
10. Flag your
scenario and choose Characteristics in the selection
area.
11. Enter the
fields that you require for the request form.
Next, select
Dictionary category and transfer the structure for
each request. All the fields are contained here that you can use for the form.
You can carry out a search via structure name
ISR*.
In the
basic data you use ITS to determine
which fields appear on the form, and in which order they should appear. You
use a Business Add-In to control which fields are filled as
default.
12. Choose
Tasks in the selection area.
You specify the
processing procedure in the SAP System for the request to change master data
by using the workflow or worklists.
13. Transfer a
task for each scenario.
This data is
automatically provided when you call up the request form.
SAP provides you
with standard roles for the various requests to change master data. It is
recommended that you copy these and adapt the copy accordingly.
15.
Note
You can use the partner role to control whether a
single processor ( task processor) is defaulted in
the request form, or a whole department (department
responsible). For more information on the role, see the SAP
Library under Basis -> Business Management ->
Organizational Management -> Integration Into The Workflow -> Role
Breakdown -> Role Definition -> Define Responsiblity
Roles.
Example
SAP provides the standard role 3100014 for requests
to change cost center master data.
Further
Notes
More information on master data
adjustment requests is available in the SAP Library under
Financials -> CO Controlling -> Cost Center Accounting ->
Master Data in Cost Center Accounting -> Processing Master Data ->
Master Data Adjustment Requests viaInternet/Intranet.