Carrying Out Mass Changes (SAP Library - Asset Accounting (FI-AA))

Carrying Out Mass Changes

Procedure

Define a substitution rule for the mass change (Tools ® Mass change rule)

Choose New entries. Then enter the company code, a number and a description for the substitution.

Choose Goto ® Substitution. Choose Substitution ® Create.
Define a substitution step (Insert entry). In the resulting dialog box, you have to select the fields that should be changed in the substitution step.

Define the conditions for the substitution. Enter the values that you want the fields to adopt when the conditions are met. The system assists you in creating substitution rules with the function Flds in Bool. stmtnt. Refer to the F1 help for the syntax of the substitution conditions.

Select the assets that are to be changed. Either start any standard FI-AA report, or use the function Tools ® Work list ® Generate. Start the report with the appropriate limitations. Please note that you can only enter one company code when making selections.

Select the function Create worklist in the list display. Select the standard purpose "Change master record."

In the next dialog box, select the substitution rule that you want to use for the mass change.

Choose Tools ® Worklist ® Edit. Enter the number of your worklist and choose Execute.

You can enter individual assets in the worklist or delete them under Edit. You can also include complete worklists in the worklist under Add to worklist.

Under Change worklist header, you can change the substitution rule for the mass change.

Release the worklist (Release).

Check the status of the worklist (Refresh screen). The following statuses are possible:

Ready (was created, but not yet processed)
Accepted (being processed, but not yet released)
Ended (all assets were changed correctly)
With errors (the change could not be made for at least one asset because an error occurred)

Check any errors that occurred during the mass change to master data (Edit ® Display error). Correct the errors. Use the long text of the error message as a help.

Create and process a new worklist for the assets that had errors.

Check the results using the change document list (Info system ® Report selection ® Preparations for closing).