Changes to Master Data 

Purpose

Different types of changes to master data require different handling in the system. These different types are listed below:

The organizational units that are relevant to the balance sheet in this context are business area and profit center. The system determines the profit center for the asset indirectly on the basis of the asset’s cost center. The cost center can also be assigned to a business area. Therefore, the cost center is in this sense also relevant to the balance sheet.

Process Flow

Changing Normal Master Record Information

You can change normal asset master record information by simply changing the field contents in the asset master record.

Changing Organizational Units Not Relevant to the Balance Sheet

Time-dependent allocations of an asset to organizational units that are not relevant to the balance sheet can also be made directly in the asset master record. You have to enter the time period for the change. You may also have to enter a new time interval.

Changing Organizational Units Relevant to the Balance Sheet

There are two ways of changing the asset’s assignment to organizational units that are relevant to the balance sheet (that is, changing assignment to a business area, or changing the cost center, which in turn affects the profit center).

When you change one of these organizational units in the asset master record, the system automatically creates a transfer document with the acquisition and the retirement, as well as a master data change document. The system uses the system date as the standard default posting date for the automatically created document. However, you can also change this posting date using a substitution (refer to Validation and Substitution).

It is not possible to change only one particular time interval. Changes that take effect on a specific date are also not possible. For both of these reasons, the system is not able to create a history for the assignment to a cost center/profit center. After a change is made, the system displays the new business area or cost center/profit center in all subsequent reports (even if the report is for a time period prior to the change).

You have to use this method if the Business area and Cost center master data fields are managed as time-dependent. When you use this method, the system displays the business area or cost center that is valid for the given time period in all reports.

No matter which of these methods you use, the system ensures continuity in your business area balance sheets and profit center balance sheets.

Changing the Asset Class

Changing the asset class is possible only by posting a transfer to a new asset master record.