Physical Inventory 

Use

A physical inventory is the recording of the quantities and amounts relating to the asset portfolio. The FI-AA component provides the following functions to support the physical inventory:

Process Flow

Inventory list

The system provides an inventory list to assist with physical inventory. You find this list in the standard Information System for Asset Accounting. You adapt the structure and sorting of the list to meet your specific needs. You make these modifications using standard ABAP Query (see ABAP Query). The list displays only those assets in which the inventory indicator is set in the asset master record,

Barcode

There is an additional report that enables you to print selected information from the asset master record together with a bar code. It is printed using a freely-definable SAPscript form. You can use the printout for labeling assets for individual identification. The barcode is unique for each asset, since it represents (in the standard system) the asset main number and sub-number.

SAP provides the standard form (formerly called layout set) FIAA_0003. You can use this form, or use a copy of it as the basis for defining your own form (see the Implementation Guide: Information System ® Define/assign layout sets). The standard form contains the following text elements:

· Asset description

· Cost center of the asset

· Inventory number

· Asset main number and sub-number

· Barcode

Along with this master record information, you can use all fields in table ANLAV in your form. You can also have any fields in table ANLAV appear as barcode.

If you want to have the inventory number as barcode, rather than the asset main and sub-number, replace this line in the standard form

<BC>&ANLAV-ANLN1&-&ANLAV-ANLN2&</> with the line

<BC>&ANLAV-INVNR&</>.

Barcode Format

Various barcode formats are available in the SAP System (such as EAN 13). The standard form is set for the format BC_CD39C. This format allows the barcode conversion of all alpha-numeric characters and the hyphen (no other special symbols).

In order to change the barcode format (for example, to one with 128 codable characters), you have to change the character string <BC> . You make this change in the transaction for maintaining forms: Change text elements.

Size of the Label

You can also determine the size of the label: Proceed as follows:

1. Choose Change windows in the transaction for form maintenance.

2. Choose Edit ® Main windows.

3. Enter the number of labels you want in each row and column on each page (print area). The system then automatically creates the right size windows for the form. It uses the page format that is specified in the form header (such as 8 1/2 by 11).

Make sure that the printed contents of the label fit in the size label you have chosen. You can change the size of the font in the form window.

Interfaces to Non-SAP Systems

There are various interfaces you can use to link inventory software to the SAP R/3 system (refer to Inventory Interface for Non-SAP Systems). This interfaces are particularly useful for returning inventory data, which was gathered using non-SAP software, to the R/3 System.