Periodic Postings (SAP Library - Real Estate Management)

Periodic Postings

Use

In the general contract, you have assigned business partners according to the selected view of the condition types (credit-side/debit side).

You post these condition amounts to the accounts of the business partners as credit/debit items using periodic posting activities.

You can also specify whether amounts are to be transfer posted to real estate objects in accordance with the settings in the general contract.

Integration

Cash flow for the General Contract

If conditions are maintained for the contract, the system generates a cash flow. This cash flow updates monthly planned records for the postings of each condition type for the number of years specified in Customizing. These planning records are assigned the indicator P.

Credit memos are displayed in the cash flow as negative values but the positive amount is posted in accordance with the account determination setting.

Account determination

You make the account determination in accordance with the settings in Real Estate Customizing or with the account determination value assigned to a contract.

Different parameters can be set for the account determination in Real Estate Customizing:

Flow type: derived from general contract conditions
Account assignment value: maintain the value directly in the master data of the relevant general contracts

Advantage: a different account determination control is possible for each contract

Updating the document number

Unlike all other automatic postings in the Real Estate component, the reference document number generated by the posting is not updated in the Financial Accounting documents.

Instead, the system takes the Note to payee (Payment data tab)

Collection

Open items are cleared by the standard function for Incoming Payment Processing in Financial Accounting (not by the incoming payment processes specific to Real Estate).

Prerequisites

The postings can only be made for general contracts and not for lease-outs.

The only general contracts considered are those with the status:

ACTV (Active). With this status, flow records are in the cash flow (for example, vendor basic rent, vendor advance payments for sales-based rent)

DLFL (no deletion flag) and AALK (no assignment block)

Features

A periodic posting is made via the company code. Posting runs can be simulated or reversed. A posting and error log displays current information about the posting status at all times.

The periodic posting is used to:

Select all flow records that have not yet been posted but are due (planned records in the cash flow)
Carry out an account determination for each flow record and create a debit and credit posting in Financial Accounting

The posting processes are made in accordance with the condition type and usage:

Credit-View Condition Type	Debit-View Condition Type
Postings to business partner and contract (not own usage)
System posts amounts as debit on the contract (= expenses on the balance sheet). Amounts are posted to the partner as credit items.	System posts amounts as credit on the contract (= revenue on the balance sheet). Amounts are posted to the partner as debit items. The system displays advance payments for operating costs, heating expenses and sales-based rent as special G/L transactions (setting in Financial Accounting Customizing). They are posted as advance payment requests and afterwards balanced with the incoming payments for advance payments. This balance results in the total advance payments actually received from the tenant.
Postings for internal usage (cost center contract)
The system posts the costs (for credit-side condition type) or the revenues (for debit-side condition type) to a cost center assigned to each condition type for objects assigned to the contract and designated for internal usage. This posting can also be made for all company codes. In this case, the posting can be made to a cost center belonging to another company code in the same controlling area.
Postings for transfer posting amounts to objects
Amounts are posted on a pro rata basis as costs to the objects.	Amounts are posted on a pro rata basis as revenue to the object.
If required, you can pass on costs and revenue from the objects by using the owner settlement or, where appropriate, pass on costs to the CO settlement.