Providing Components for Existing Purchase Orders (SAP Library

Providing Components for Existing Purchase Orders

Use

You can provide components for existing purchase orders in the following ways:

from the SC Stock Monitoring for Vendor list as a goods issue via Inventory Management
from the SC Stock Monitoring for Vendor list as a delivery via Shipping
from the Inventory Management menu

From SC Stock Monitoring for Vendor as a Goods Issue via Inventory Management

From the Purchasing menu, choose Purchase order ® Reporting ® SC stocks per vendor.

Enter your selection criteria on the initial screen, for example, the number of the vendor, plant, and the date required.

Carry out the evaluation.

The list of components that belong to the selected subcontract orders is displayed.

Select the components you wish to provide to the vendor.

Choose Edit ® Post goods issue.

A dialog box appears, in which you can enter the data required to post the goods issue.

Choose Continue.

The system posts the goods issue in the background and, after posting, it informs you in a dialog box how many items were posted.

You can also display this information by choosing Goto ® Processing log.

The list is automatically updated after the items are posted.

From SC Stock Monitoring for Vendor as a Delivery via Shipping

From the SC Stock Monitoring for Vendor list, you can also create a delivery via Shipping. The advantage of this procedure is that you have shipping documents and delivery notes for the shipment of the materials to be provided to the subcontractor (refer to Goods Movements via Shipping)

To create a delivery, the following data has to be maintained in the system:

the plant must be assigned a sales organization, a distribution channel, and a division. You can define this in Customizing for Purchasing, in the step Set Up Stock Transport Order.

A delivery type has to be defined for the plant from which the items are to be delivered. You can define this in Customizing for Purchasing, in the step Set Up Subcontract Order.

If you want to reference a reservation when you create a delivery, you also have to set the Predecessor necessary indicator to L (Provision to subcontractor necessary) when defining the delivery type. This means that the requirements generated by the reservations can be correctly offset against the deliveries created. You can define this in Customizing for Shipping, in the step Define Delivery Types.

The vendor for the stock with subcontractor must be entered as the customer in the organizational units in the delivering plant, such as sales organization, distribution channel, and division.

The material to be provided has to be entered for the organizational units in the delivering plant, such as sales organization, distribution channel, and division.

The combination of shipping condition (from the subcontractor’s customer master record), loading group (from the material master record for the components to be provided), and the plant have to be assigned to a shipping point. You can define this in Customizing for Shipping, in the step Assign Shipping Points.

To create a delivery, choose Edit ® Create delivery. A dialog box appears, in which you can enter the data required to post the delivery. The system posts the delivery in the background and, after posting, it informs you in a dialog box how many items were posted.

Providing Components from Inventory Management

1. From the Inventory Management menu, choose Goods movement ® Transfer posting.

2. Enter the issuing plant and storage location. Choose Movement type ® Transfer posting ® Stck w. subcontract. ® From unrestricted. Enter the vendor and then choose Transfer posting ® Create with reference ® To purchase order.

A dialog box appears in which you can enter up to 4 purchase orders.

3. Choose Continue.

The collective entry screen appears. The vendor and the components contained in the purchase orders entered are automatically proposed by the system.

4. Edit and adopt (copy) the desired items.

5. Post the document.

Entering the purchase order number is simply a way of saving you time re-entering data. No data in the purchase order is actually updated - i.e. you can make transfer postings for components more than once.

Posting with Reference to a Stock Transfer Reservation

If MRP generates a stock transfer reservation because of shortage of stock, you can convert the stock transfer reservation into a delivery or post the goods issue with reference to the stock transfer reservation in order to complete the reservations. In the case of a delivery, the reservation is not completed from the MRP view until the goods issue has been posted for the delivery in Shipping.

Select the reservations you want to reference and choose Post goods issue or Create delivery. The system suggests the total of the quantities of all the selected reservations. If you select the header line of the material instead of the reservation, the system suggests the total of all the reservations.

If you do not change the suggested quantity, the system creates a document line for each reservation. This completes all the selected reservations. If you change the suggested quantity, the quantity is distributed among the selected reservations. If the quantity is reduced, the earliest reservations are completed, and the latest remain open.

If no stock transfer reservations exist, the system suggests the shortage quantity. If all the requirements are covered by stock or receipts, the system suggests the quantity of zero.

You can manually delete individual reservations. Select the reservations to be deleted and choose Edit ® Delete reservation.

Printing Goods Receipt/Issue Slips

If you post the components in Inventory Management, you can print goods receipt/issue slips. The following output types are provided for this purpose:

WLB1 : GI slip for subcontracting version 1

WLB2 : GI slip for subcontracting version 2

WLB3 : GI slip for subcontracting version 3

However, goods receipt/issue slips are only printed if the following prerequisites are fulfilled:

The output determination and printer determination facilities have been set in the Customizing system of Inventory Management, that is, condition records and printers have been maintained for the output types.
A print version for transaction ME2O has been maintained in Customizing for Inventory Management (print control).
In the user defaults, the value X (capital letter) has been entered for parameter NDR.